Scientific Communications Specialist

Medical Science Bethesda , MD 20813

Posted 3 weeks ago


Medical Science & Computing (MSC) is an exciting growth oriented company, dedicated to providing mission critical scientific and technical services to the Federal Government. We have a distinguished history of supporting the National Institutes of Health (NIH) and other government agencies. MSC offers a dynamic and upbeat work environment, excellent benefits and career growth opportunities.

We attract the best people in the business with our competitive benefits package that includes medical, dental and vision coverage, 401k plan with employer contribution, paid holidays, vacation, Medical and Flexible Spending Accounts, Pre-Tax Transit Assistance and tuition reimbursement. If you enjoy being a part of a high performing, professional service and technology focused organization, please apply today!

Duties & Responsibilities

Medical Science & Computing is searching for a Scientific Communications Specialist to provide support to the National Institutes of Health (NIH) and their partnership with the National Center for Advancing Translational Science (NCATS). This opportunity is a full-time position with MSC and is on-site in Bethesda, MD

  • Docket office actions and responses filed by law firms for patent prosecution matters; discern actionable items for staff.

  • Analyze the patent expense budget and project foreseeable costs associated with pursing domestic and/or foreign patent protection for inventions.

  • Identify and formulate foreign patent filing recommendations.

  • Maintain and enter data into databases including patent, employee invention report (EIR) and agreement data (Confidentiality Disclosure Agreements (CDAs), Material Transfer Agreements (MTAs), Conditional Gift Fund Agreements (CGFs), Cooperative Research and Development Agreements (CRADAs), etc.).

  • Generate docket reports and assure that upcoming deadlines are communicated within the office.

  • Establish and maintain a reference library; paper and electronic files.

  • Organize, complete and submit intramural Employee Invention Report (EIR) packets.

  • Prepare agreement templates, Material Transfer Agreements (MTA) and Confidentiality Disclosure Agreements (CDA) templates for staff.

  • Organize, manage and track all CRADA packages.

  • Pre-review all incoming agreement and patent correspondence submitted for Director's approval.

  • Alert staff to any upcoming patent due dates and deadlines.

  • Monitor all active agreements to ensure that term and length of agreement are still active.

  • In the absence of Director, monitor, manage and/or incoming action items to appropriate staff.

  • Organize seminars and meetings pertaining to technology transfer, patents, agreements and grants.

  • Manage and develop content for intranet updates and changes for website.

  • Coordinate printing and conversion of paper documents to electronic files for tracking database.

  • Provide updates on patents and template agreements for website.

  • Manage and maintain all email inboxes for Patent Correspondence.

  • Maintain office records including calendars, patent filings, agreements, office procurements, etc.

  • Maintain and track expenditures and the office budget.

  • Provide staff with Notary Public services for patent documents (such as Power of Attorneys) necessary for filing at the USPTO.

  • Compose correspondence.

  • Coordinate the preparation of a variety of documents such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.


  • Bachelor's degree in related area; Four (4) years of specialized experience plus a High School diploma is equivalent to a Bachelor's degree.

  • Four (4) years of patent paralegal law firm experience, specifically patent prosecution experience in addition to the previous requirement.

  • Knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, Access).

  • Strong communications skills, both oral and written.

  • Ability to navigate legal and business internet search engines.

  • Familiarity with USPTO and foreign patent prosecution documents and procedures.

  • Ability to work independently, multi-task, including tracking and follow-up of outstanding projects.

  • Excellent organizational and time management skills.

  • Speaks English fluently.

Medical Science & Computing is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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Scientific Communications Specialist

Medical Science