Under the direction of Clinical Development & Medical Affairs (CDMA) Scientific Communications Leadership, ensures that management goals and objectives are met. The Scientific Communications Contract Manager is responsible for the review, preparation, negotiation and execution of a variety of agreements in accordance with corporate and local procedures and guidelines in the conduct of External Research, Investigator Initiated Studies, Grants, Publications, etc. across multiple therapeutic areas in CDMA.
The Scientific Communications Contract Manager is responsible for the day to day operations and oversight with contracting vendor (s). Establish quality objectives with Management; monitor and drive contracting review process to ensure BIPI business goals and objectives for CDMA are met.
The Scientific Communications Contract Manager is an integral member of CDMA team and partners with CDMA staff, management, and other stakeholders to obtain appropriate program support, plan contingencies impacting contract services, resolve issues, and recommend solutions leading to fast and focused execution of contracts.
As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees
Duties & Responsibilities:
Responsible for initiating all legal agreements for External Research, Grants and Publication processes only after pre-requisite process steps are documented as complete (e.g., approvals). Ensures that necessary internal and external stakeholders are engaged during agreement planning as well as during agreement negotiation. Works closely with the External Research, Medical Education and Publication Leads to negotiate agreements with Legal Operations and outside stakeholders, engaging ancillary personnel as needed to resolve specific issues. Supports all processes related to the attainment of signatures required. Manages the agreement throughout the grant lifecycle addressing any needs for amendments etc.
Prepare, negotiate and administer a variety of agreements including (e.g. master services agreements, confidentiality agreements, IIS, Grant, Publications, etc. and corresponding Budget Exhibits of Investigator Agreements etc.).
Establish quality objectives and ensure quality criteria of the content for all contracts, supporting documents and contract processes as defined by corporate and local guidelines and SOP's.
Review routine and complex contract language and prepare specialized and/or non-routine responses to negotiate contract modifications.
Develop effective negotiation strategies. Analyze significant and/or unique contract requirements, special provisions and contract terms to ensure compliance with appropriate laws, regulations and corporate and local guidelines and procedures.
Function as a technical expert for contracting solutions.
In consultation with legal team, analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives.
Responsible for ensuring that any payment terms outlined in an agreement are in accordance with established process and or as agreed upon during negotiation and that all payments align with approved amounts. Ensures completion of any necessary screening and documentation in advance of any payment or engagement with the parties involved. Seeks timely reconciliation of funding as outlined in agreements and works collaboratively with Scientific Communications peers and finance to reconcile all payments and reconciled funds.
Responsible for Fair Market Value (FMV) analysis and evaluations.
Responsible for handling of legal documents in accordance with business standards and required tools (e.g. Signature policies and CORA) and ensures that all draft documents are handled in accordance with record retention standards. Continually examines process and seeks innovative solutions for improving business practice to increase operational efficiency and improve the customer experience.
Maintenance of contract files and data in related systems and databases. Serve as a primary contact for storing, tracking, monitoring and reporting on Scientific Communications contract documents; keeping track of expirations and other obligations.
Generate reports and provide leadership and CDMA TA team's updates on the status of contract negotiations and execution.
Analyze internal and external trends, recognize where processes can be improved and take initiative to streamline, create efficiencies, and increase productivity.
Interfaces with medical, scientific, HCP and legal professionals both internally and externally. Promptly recognizes the level of interface required to address specific negotiation topics and bridges the relationships between key internal BI partners and customer contracts office or other external stakeholder without delay.
Interact across multiple therapeutic areas and product lines to ensure timely and successful contract generation, administration and metrics reporting to accomplish BIPI business goals and objectives for IIS, Grants, Publications, etc.
Provide guidance to business teams regarding operational implications of contract terms.
Liaise with Scientific Communications staff, Legal Department local Head of CDMA TAs and/or CDMA staff for approval of contract related decisions and maintain proper documentation.
Perform all Company business in accordance with all regulations (e.g. FDA, PhRMA Guidelines, ICH, GCP, applicable regulations, etc.) and Company policies summarized in the relevant BIPI SOPs or Local Working Instructions. Demonstrates high ethical and professional standards with all customers in order to maintain BIPI's reputation within the medical and pharmaceutical community.
Lead or represent CDMA Scientific Communications on local/global working groups or projects as required.
Bachelor's degree or JD preferred, from an accredited institution, in Business, Health Sciences or Health Care area with minimum of seven (7) years of experience in the pharmaceutical industry including at least three (3) years of experience in contract management and working with legal agreements, preferably in the context of either clinical development and/or medical affairs.
Experience with organizational processes related to Medical Education, External Research trials, Medical Publications including documentation standards, contracting, and payment processes.
Proven experience in drafting and negotiating moderate, non-routine contractual agreements.
Demonstrated knowledge of legal issues and business concerns relating to External Research, Medical Education and Grants agreements.
Demonstrated ability to manage complex document iterations and integrate multiple stakeholder inputs.
Excellent negotiation skills, analytical and interpersonal skills.
Ability to think strategically and initiate strong and persuasive contractual arguments to support business policies and objectives;
Ability to understand, identify and explain contractual risk.
Ability to exercise critical thinking skills: proactively identify issues, and address with solutions-oriented approach in fair and creative ways.
Ability to operate effectively in a fast-paced constantly changing environment.
Must be capable of independently managing multiple projects and prioritizing efforts based on business needs. Experience leading cross-functional meetings with a diverse group of internal and external stakeholders
Excellent project management skills.
Excellent oral and written communication skills and the ability to be clear and concise.
Excellent customer service skills and quality orientation - proven ability to build successful, effective relationships and business partnering skills.
Demonstrated ability to work cross-functionally at the franchise level and at all levels across the enterprise; exhibiting flexibility in working collaboratively across internal and external stakeholders.
Ability to working effectively through others.
Exercises sound judgment when working toward individual negotiations.
Demonstrated talent for identifying, scrutinizing, improving, and streamlining complex work processes.
Experience in working with systems and applications related to clinical and/or project management planning and reporting systems.
Excellent knowledge of computer applications (Excel, Word, and Access) is essential.
Working knowledge of contracting concepts, Code of Federal Regulations, Good Clinical Practice (GCP) and ICH Guidelines, PhRMA code, regulatory compliance and company SOPs, Local Working Instructions and role specific training.
Familiar with all applicable regulations, guidelines, and industry standards as related to clinical research and pharmaceutical company interactions with health care providers (HCPs). .
Must perform all Company business in accordance with all regulations (e.g. FDA, PhRMA Guidelines, ICH, GCP, applicable regulations, etc.) and Company policies summarized in the relevant BIPI SOPs or Local Working Instructions.
Demonstrates high ethical and professional standards with all customers in order to maintain BIPI's reputation within the medical and pharmaceutical community.
Desired Skills, Experience and Abilities:
Must be legally authorized to work in the United States without restriction.
Must be willing to take a drug test and post-offer physical (if required)
Must be 18 years of age or older
Who We Are:
At Boehringer Ingelheim we create value through innovation with one clear goal: to improve the lives of patients. We develop breakthrough therapies and innovative healthcare solutions in areas of unmet medical need for both humans and animals. As a family owned company we focus on long term performance. We are powered by 50.000 employees globally who nurture a diverse, collaborative and inclusive culture. Learning and development for all employees is key because your growth is our growth.
Want to learn more? Visit boehringer-ingelheim.com and join us in our effort to make more health.
Boehringer Ingelheim, including Boehringer Ingelheim Pharmaceuticals, Inc., Boehringer Ingelheim USA, Boehringer Ingelheim Animal Health USA Inc., Boehringer Ingelheim Animal Health Puerto Rico LLC and Boehringer Ingelheim Fremont, Inc. is an equal opportunity and affirmative action employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; citizenship status, marital, domestic partnership or civil union status; gender, gender identity or expression; affectional or sexual orientation; pregnancy, childbirth or related medical condition; physical or psychiatric disability; veteran or military status; domestic violence victim status; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by applicable federal, state or local law.