School Secretary/Office Manager

Description of The UCAP School:
Since 1989, the UCAP (Unity, Community, Achievement, Possibility) School, located in Providence, has served Rhode Island as an independent public school dedicated to balancing the scale for students at risk of falling behind. The UCAP School works with approximately 140 students in grades 7 and 8. All students selected for the program have had a history of academic challenges and many have repeated at least one grade. Students are given the opportunity to accelerate in grade if they have been held back, and those who have not, are working towards addressing their own learning loss so that when they do return to their sending districts, they are ready to engage with on grade level work. Through a program of accelerated instruction, counseling and career education, the mission of the staff of The UCAP School is to prepare these students for successful transition into high school. UCAP's supportive learning community has successfully helped over 4500 Rhode Island middle school students through personalized, enriched journeys.

Basic Function:

Works collaboratively with all staff to effectively support the daily workings of school life; works with a team that is responsible for the education of 140-150 students; works with all school and community resources to ensure the students' success.

Specific Duties:

Front Desk
Maintain a professional and friendly demeanor at all times
Exhibit the ability to remain polite and calm when addressing challenging situations or upset community members
Communicate clearly and effectively in all communication - verbal, physical and written
Possess excellent telephone etiquette
Welcome visitors to our school and provide directions as needed
Effectively engage with technology and the ability to navigate google suite and a Student Information System (SIS) after training
Must be able to take initiative, ask for help when needed, triage multiple tasks and asks from staff at once, report information accurately and with detail, and be meticulous about reporting data such as attendance
Daily Duties
Reporting attendance for the school which includes managing late students as they arrive, accurately inputting this information in our SIS, and making calls home to absent students
Ensuring school supplies are on hand and manage ordering
Address students who may not be where they are supposed to and provide communication and passes to the appropriate staff
Translate and interpret all communication in Spanish within the school and as requested
Make phone calls to families as needed and requested by administration
Manage the emergency binder and keep sign-in and sign-out books up to date at all times.
Office Duties
Make sure the office (front desk) operates smoothly and efficiently
Maintain and update student files
Maintain copy, fax, postage machines including ordering ink, toner, paper, school supplies, cleaning supplies and upkeep inventory

Summer Duties
Input all new students in our SIS for the upcoming year
Update and copy all packets to be given to new families of incoming students
Create lists for guidance, teachers, etc.
Support Summer Programming as needed

Additional Information
Reduced hours and days in the summer and determined in collaboration with the Principal and Executive Director
Attend all events that are pertinent to the position including new family nights, student conferences and back-to-school events
Performs other duties as requested by the Director.

Minimum Requirements:

Strong communication skills in speaking and writing, and a history of strong interpersonal skills and positive and productive relationships with students.

Must be bilingual in Spanish and English

Additional Requirements Desired:

A willingness to work as a member of a professional educational team. A willingness and ability to take on a host of organizational responsibilities that support all community members. Enthusiasm to maintain a "learner and growth mindset." A concern for students as individuals.

Term of Appointment

As arranged with the Executive Director.
205 Total Work Days; Minimum 4 weeks off to align with school vacations