School Secretary/Bookkeeper (260 Day)

• Position is eligible for a $1,000 recruitment bonus, to paid in September 2024*

JOB TITLE: School Secretary/Bookkeeper (260 Days)

IMMEDIATE SUPERVISOR: Principal

GENERAL DESCRIPTION: Performs intermediate clerical work requiring a qualified typist; prepares and maintains related records; does related work as required. Work is performed in a fast-paced environment under the regular supervision of the school principal.

ESSENTIAL FUNCTIONS:

• Serves as primary clerical support to the Principal and staff; serves as school bookkeeper; serves as receptionist and telephone operator; prepares and maintains guidance, attendance and school office files and records; assists teachers, staff, students and parents.

• Receives, receipts, disburses, accounts for and deposits funds.

• Maintains cash receipts and disbursements records; collects money for school activities.

• Answers telephone, processes mail, meets the public and provides information.

• Registers students, verifies data, answers questions, types schedules and prepares records.

• Acts as school attendance secretary; maintains daily, monthly and cumulative records and files regarding pupil attendance; enters attendance data into computer system.

• Notifies parents of student absences; type's absentee list; lists suspensions, student activities, early dismissals and related attendance information.

• Prepares report cards; ensures report cards reach proper persons.

• Mails pupil transcripts and maintains appropriate records.

• Collects fees for transcripts; prepare various forms pertaining to students.

• Receives and processes requests for transcripts of present and former students.

• Enters class schedule and various other data into computer system; makes necessary corrections and changes.

• Processes withdrawing students; processes and forwards records; writes tardy slips.

• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records.

• Operates standard office machines including word processor and computer.

• Posts a variety of information from standardized sources to various types of school records.

• Composes and types letters and memoranda in conformance with school policies and from brief instructions.

• Processes student schedule changes.

• Prepares and maintains payroll, leave and personnel files.

• Posts receipts and disbursements to proper accounts; prepares a variety of special and periodic finance reports.

• Performs a variety of office assistant tasks in the school office.

• Pays all school bills; prepares purchase requisitions.

• Administers minor first aid in absence of school nurse.

• Orders supplies, writes checks, keeps books.

• Performs other duties as required.

EDUCATION AND EXPERIENCE:

• High school diploma or GED required. General knowledge of standard office practices, procedures, and equipment; general knowledge of business English, spelling and arithmetic; general knowledge of department programs and policies; ability to type and perform data entry work accurately and at a reasonable rate of speed; ability to operate a variety of data entry and office equipment; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions.

• Excellent oral and written communication skills expected. Knowledge of Henry County Public Schools policies, procedures, and practices and proficiency in Microsoft Office, Google Apps, and Munis preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Work requires reaching, pushing, and pulling, use of hands to grasp, handle or feel, fine manipulation, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, operation of office equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

FLSA CLASSIFICATION: Non-Exempt

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required to employees to this job.

Henry County Public Schools is an Equal Opportunity Employer.

Position will be posted until filled.

Due to limited funding, Henry County Public Schools is unable to sponsor Visas.