School Secretary-Secondary 2024-25

General Definition of Work:

Performs intermediate clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under regular supervision.

Essential Functions/Typical Tasks:

Serving as primary clerical support to the principal and staff; serving as receptionist; preparing and maintaining files and records; assisting students and parents.

(The following tasks are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Answers telephone and voicemails.

• Greets the public and provides information/answer questions.

• Registers/enrolls students, verifies data, and prepares records.

• Processes withdrawing students, processes and forwards records.

• Monitors and processes daily student attendance records; copies and distributes tardy/absent list to teachers and administrators.

• Types reports, bulletins, schedules, manuals, student files and records.

• Composes and types letters and memoranda in conformance with school policies and from brief instructions.

• Operates standard office machines including fax, copy machine, and computer.

• Posts a variety of information from standardized sources to various types of control records.

• Compiles and prepares daily attendance, discipline, safety, student teacher reports, field trip request paperwork, etc. as needed.

• Processes incoming and outgoing mail.

• Monitors office traffic including students in time-out, early dismissals, late arrivals, and missed bus.

• Oversees office equipment maintenance; maintains inventory of office machines, equipment and supplies.

• Maintains various manuals and computer school, pupil, teacher and program files.

• Maintains leave and personnel files.

• Administers minor first aid in absence of school nurse.

• Orders print shop forms and supplies.

• Compiles and maintains parking decal list.

• Performs related tasks as required.

Knowledge, Skills and Abilities:

General knowledge of standard office practices, procedures and equipment; general knowledge of business English, spelling and arithmetic; general knowledge of school system routine, personnel procedures and record keeping; general knowledge of basic first aid practices; skill in the use of computer equipment; ability to develop and follow detailed work procedures; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with associates, students and the general public.

Education and Experience:

Any combination of education and experience equivalent to graduation from high school and some office experience involving public contact work.

Physical Requirements:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Special Requirements:

None.