School Secretary

FLSA:Non-Exempt

QUALIFICATIONS:

• High school diploma
• Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures
• Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

REPORTS TO:

School Principal

SUPERVISES:

None

JOB GOAL:

To organize or direct, as designated by the school principal, all activities related to the operation and maintenance of the school office and finances

TERM:

Ten (10) Months or Eleven (11) Months or Twelve (12) Months

SALARY:

School Secretary, Level III

PERFORMANCE RESPONSIBILITIES:

• To follow the general bookkeeping regulations as established by the Rapides Parish School Board
• To follow established procedures in emergency situations
• To maintain an up-date file of student information
• To consistently maintain a neat, clean, and well organized work space
• To inform parents, according to established policy, when children are sick or hurt
• To utilize standard office procedures in letter writing, filing and bookkeeping
• To employ telephone techniques which are reflective of a positive, professional and ethical school environment
• To demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors
• To avoid unnecessary class interruptions as indicated by Rapides Parish School Board
• To maintain a desk calendar as it relates to due dates of work projects, memos, and reports
• To be neat and accurate in completing assigned records and reports, turning these in promptly and on time
• To remain at school during the work day unless permission is obtained from the principal
• To follow federal, state, local and assigned school laws, policies, and procedures
• To sign in and out by the appropriate method of the assigned school
• To use language that is void of vulgarity, lewdness, coarseness, or profanity
• To observe all policies and regulations as outlined in the Drug Free Workplace Act
• To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems
• To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board
• To be loyal to the administration of the school system and the school
• To be professionally dressed and well groomed, as established by the principal, according to board policy
• To maintain a schedule of systems and procedures that are reflective of good time management
• To perform any other duties assigned by the principal