School Secretary

School Secretary JobID: 207

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

5/14/2024

Location:

Cold Springs School

Closing Date:

Open Until Filled

  Additional Information: Show/Hide

School Secretary

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students and parents.

Essential Functions

• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.

• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.

• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.

• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.

• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.

• Assist visitors to the office, including students, parents, substitutes teachers, and others.

• Answers telephone calls, and provide information and assistance to callers.

• Distribute incoming mail appropriately; sends outgoing mail.

• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.