School Secretary

School Secretary:

Description: The school secretary serves as the face of the school.

The secretary works under the general supervision of the building principal, performs a variety of clerical duties as required with detailed knowledge of the school procedures and policies. The secretary assists the principal with routine daily, weekly, and monthly details, maintains attendance records in eSchool, and acts as the liaison between principal and students, staff, parents, and stakeholders.

Contract Days: 205 days 7.5 hours per day

Organizational Supervision: Administrator or Director

Duties and Responsibilities: Aside from a warm and welcoming personality, the school secretary must also be able to:

Work independently and efficiently with minimal supervision, including the implementation of effective office procedures.
Ability to communicate with staff, students and parents with respect, compassion, tact and understanding (both written and oral)
Process and instruct substitute teachers to follow school programs and procedures daily.
Enter daily substitute, teachers and student attendance
Efficiently use Google Docs, Forms, and Sheets
eSchool experience required
Submit reports for Cycle submissions
Answer and transfer incoming telephone calls while using a multi-line telephone system
Able to use a typewriter
Collaborate with the registrar for new enrollments
File documents and maintain student records
Prepare purchase orders and check requests
Distribute mail and prepare documents for mailing
All other duties as assigned by the Direct Supervisor
Performs other duties as assigned

Job Requirements:

Perform physical tasks associated with the job description including the ability to stoop, bend, sit, stand, stretch, lift, push, pull, and walk.