School Secretary

Classified

• Position

• School Positions

• Office Coordinator / Secretary

Job Number 2300284836

Start Date

Open Date 03/19/2024

Closing Date

SCHOOL SECRETARY VACANCY

School Secretary

School/worksite:

Specific Information:

Posting Period: March 19, 2024 through March 25, 2024

Interested applicants may apply through the Teach in Alabama website:

https://ats1.atenterprise.powerschool.com/ats/app_login?COMPANY_ID=00008500

Deadline for accepting applications: March 25, 2024, or until filled _______________________________________________________________________________________________

JOB DESCRIPTION

TITLE: School Secretary

QUALIFICATIONS:

• High School Graduate

• Some knowledge of alphabetical filing system

• Working knowledge of spelling and business English

• Ability to follow oral and written instructions

• Some knowledge of routine office procedures

• Ability to type at a corrected rate of 40 words per minute

• Knowledge of computers and word processing

• Google and PowerSchool preferred

• Such alternatives or additional qualifications as the Board may find appropriate and acceptable

REPORTS TO: Principal

CONTRACT: 9, 10, 11, or 12 Months FLSA: Non-Exempt

JOB GOAL: Under general supervision, performs routine clerical and typing duties following well established methods and procedures.

PERFORMANCE RESPONSIBILITIES:

• Regular and punctual attendance required.

• Make efficient use of time and resources available.

• Answer phone, take messages and screen/direct calls to the appropriate staff member

• Set an invitational tone of the school through presence and tone.

• Use language correctly and effectively.

• Serve as receptionist by screening calls, taking messages, scheduling appointments and assisting students and parents.

• Welcome visitors, and maintain a log of visitors for the school as assigned.

• Answer student questions and assist students with needs before, during, and after school.

• Maintain confidentiality as required and appropriate.

• Organize school mailings/communications for delivery to students, parents, and staff.

• Assist with projects including fund raising as assigned.

• Perform clerical duties such as filing, receiving, and distributing mail.

• Operate office machines in performing clerical and typing duties.

• Type routine correspondence, forms, reports, etc.

• Update, publish, and distribute school handbooks and other materials as assigned.

• Arrange appointments for supervisors.

• Assist and substitute for the bookkeeper as needed.

• Assist with the activities of parent volunteers.

• Assist with student attendance: check in/out and Early Warning Program.

• Assist in the registration of all incoming students by checking for required documentation, requesting records from other schools and maintaining records in cumulative folders.

• Assist in the withdrawal of students by preparing required withdrawal forms, making copies of necessary documentation from the cumulative folder required for registration in another school, and updating the cumulative folder with pertinent information before filing in the withdrawal files.

• Update student information regarding registration and withdrawal of students including student demographic information.

• Assist with the preparation of student class schedules.

• Maintain all general files for the school.

• Follow Board and local school policies and procedures.

• Maintain proper and professional relationships with students and other employees.

• Perform duties in a manner that promotes good public relations.

• Assist with the preparation of academic programs.

• Perform related duties as required.

EVALUATION:

Job performance of non-probationary personnel will be evaluated by the immediate supervisor based on Board Policy. Probationary employees will be evaluated at least annually.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hartselle City Board of Education reserves the right to amend the job description as needed. The terms of employment shall be in accordance with the provisions of the Hartselle City Board of Education Policy Manual, the Students First Act and the Hartselle City Board of Education Salary Schedule.

Start Date July 17,2024

Salary Range: From/To Salary determined by verified years of experience.

Job Attachment View Attachment

The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.

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