School Secretary (200 Day)

JOB TITLE: School Secretary (200 Days)

IMMEDIATE SUPERVISOR: Principal

GENERAL DESCRIPTION: Performs intermediate clerical and responsible technical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of the School Principal.

ESSENTIAL FUNCTIONS:

• Serves as primary clerical support to the School Principal and staff.

• Serves as school bookkeeper, receptionist and telephone operator.

• Prepares and maintains a variety of files and records.

• Assists students and parents.

• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records; answers telephone, processes mail, meets the public and provides information.

• Registers students, verifies data, answers questions, types schedules and prepares records.

• Maintains records of student attendance.

• Records absences and tardies; prepares copies of student absentee list; distributes list to teachers.

• Maintains records of teacher and staff absences.

• Performs a variety of office assistant tasks in the school office.

• Posts a variety of information from standardized sources to various types of school records.

• Composes and types letters and memoranda in conformance with school policies and from brief instructions.

• Orders and distributes supplies.

• Performs other duties as required.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school supplemented by courses in business, typing and bookkeeping and some experience in clerical and/or accounting work. Superior computer skills and knowledge of Microsoft Office required. Knowledge and use of Google Docs preferred. Applicant must possess excellent organizational, written and verbal communication skills and must be able to work with the public in a professional manner.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Work requires reaching, pushing, and pulling, use of hands to grasp, handle or feel, fine manipulation, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, operation of office equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

FLSA CLASSIFICATION: Non-Exempt

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required to employees to this job.

Position will be posted until filled.

Henry County Public Schools is an Equal Opportunity Employer.