School Receptionist (2024-25 School Year)

TITLE: School Receptionist (2024-25 School Year)

SALARY: $17.02 per hour

BENEFITS: Full benefits including paid holidays, sick leave, annual leave, holiday pay, health insurance and retirement. Local supplement of 5.5% starts the month after completion of first year.

QUALIFICATIONS:

• Graduation from a two-year college or technical school majoring in a computer-related field or administrative office support.

• Minimum two years of experience with data entry.

• Minimum of one year experience in data management or the equivalent of experience with a computer system that requires knowledge of editing and completing source data.

• Typing, filing and other secretarial skills.

• Ability to deal with people in tactful and effective manner.

• Excellent communication and decision-making skills with the ability to communicate to a wide variety of groups.

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Principal

JOB GOALS:

• To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors in the additional role of receptionist.

• To assist in the administration of the school's business affairs so as to provide the maximum services for the financial resources available.

• To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors.

• To provide dedicated, first-line technical and computer support for the school staff using Power School and any associated modules.

• To assist and relieve the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of children.

PERFORMANCE RESPONSIBILITIES:

• Serve as the main source of contact in the front office in the role of receptionist.

• Maintain and utilize the web-based student information system.

• Maintain a working knowledge of student accounting procedures and regulations, source data, and the functionality of electronic student files.

• Prepare customized reports and databases for local school needs.

• Coordinate user security within PowerSchool.

• Maintain records of student withdrawals, including reasons for withdrawal and students' future plans, and prepare periodic statistical reports (Drop Out Report).

• Maintain exceptional student information.

• Attend conferences and training sessions to develop and maintain a knowledge base of database management and PowerSchool.

• Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.

• Maintains a complete and systematic set of records of all financial transactions of the school.

• Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.

• Summarizes and balances entries recorded in individual journals and ledgers, and transfers data as appropriate.

• Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.

• Computes and records cash receipt summaries.

• Reconciles canceled checks with bank statements and verifies bank balance with statements.

• Maintains financial records and completes monthly reports for Finance.

• Does all bank deposits of school monies and prepares payroll records for employees.

• Responsible for the school's accounts receivable and accounts payable.

• Maintains stock supplies and orders as needed and distributes stock to employees, as requested.

• Maintains student records as shall be required and disseminates copies as requested.

• Greets all visitors courteously, determines their needs, checks appointments, and directs and escorts them to the proper person.

• Answers office telephone and responds appropriately to requests for information.

• Reports immediately the presence in the building of any visitor who bypasses the reception desk or any suspicious activity or unusual behavior on the part of visitors.

• Receives and distributes mail to appropriate persons.

• Maintains such records and reports as requested by the principal.

• Perform other duties as assigned by the school principal and/or designee.

PHYSICAL QUALIFICATION: Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion. The ability to lift a minimum of 20 pounds.

TERMS OF EMPLOYMENT: Eleven-month year; work schedule determined by the Principal.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Support Services Personnel.