School Operations Coordinator

JOB PURPOSE

The School Operations Coordinator is responsible for helping the School Operations Administrator keep complete, confidential, accurate, and systematic set of records for all the financial, operational, and HR functions at the school level.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Files and maintains financial records and help the School Operations Administrator prepare monthly financial statements.

• Makes bank deposits in accordance with company policy.

• Submits documentation for all receipts and disbursements made at the school level on a timely basis.

• Monitors balances of school-based checking accounts.

• Follows up on outstanding checks of school-based checking accounts. Assist payroll in resolving outstanding payroll checks.

• Follows up and collects returned checks received on a timely basis.

• Reviews expenditure invoices with school Principal and School Operations Administrator with his/her approval.

• Assist in all personnel in completing Human Resources ("HR") paperwork, including but not limited to, new employee paperwork, benefit applications, Payroll information, etc.

• Enters new hire information into Student Information System (SIS) and Time & Attendance systems in ADP; maintains employee data in both systems.

• Reviews entries to time and attendance system for accuracy. Makes corrections when necessary as the time and attendance system administrator, and ensures proper authorization of the correction.

• Reviews payroll register presented by Payroll Department to authorize processing of payroll.

• Assists the HR Department in setting up and executing open enrollments and other Benefit meetings.

• Coordinates employee family status changes and collects the appropriate paperwork for timely submission to HR Department.

• Coordinates requests by employees for FMLA, Short-term and Long-term disability by forwarding employee requests to HR and assisting employees in completing paperwork, if necessary.

• Receives equipment and materials and arranges for distribution to the proper department.

MAY PERFORM OTHER DUTIES AS ASSIGNED

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required personnel so classified.

SKILLS AND KNOWLEDGE

• Time Management: Prioritizing, Organizing, Scheduling

• Computer Basics -- Windows, Internet

• Aptitude for mathematics and the ability to concentrate on detail.

• Communication -- Oral, Written, Interpersonal (active listening)

• Ability to multitask

• Ability to remain calm in fast-paced environment

JOB REQUIREMENTS

• Associates or higher in Accounting, Finance or related experience.

• At least 2+ year's in a professional environment required. Experience in an educational environment preferred.

• Must maintain confidentiality at all times.

• Knowledge and practical experience beyond basic bookkeeping.

• Knowledge and practical experience using MS Word, Excel, QuickBooks.

• Ability to work independently and make decisions in accordance with established policies and regulations.

• Polite, courteous and tactful with the public and co-workers.

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

PHYSICAL DEMANDS

• No physical exertion required.

• Travel within or outside of state.

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.

FLSA OVERTIME CATEGORY

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

EVALUATION

Performance will be evaluated in accordance with Charter Schools USA's policy.

DECLARATION

The Charter Schools USA Human Resources Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by Human Resources Department will be subject to disciplinary action up to and including termination.