School Office Manager @ Monte Gardens

Mt. Diablo Unified School District Concord , CA 94519

Posted 1 week ago

SCHOOL OFFICE MANAGER @ MONTE GARDENS

Employer:

Mt. Diablo Unified

Date Posted:
3/8/2019

Contact:

Ashlee Grant

Number Openings: (At time of posting)
1

Length of Work Year:
8 Hours/Day; 11 months/Year

Employment Type:

Full Time

Application Deadline:
3/22/2019 4:30 PM Pacific

Salary:

$19.77hr.- 25.21 hr.

Date Posted:3/8/2019 Application Deadline:3/22/2019 4:30 PM Pacific Employment Type:Full Time Length of Work Year:8 Hours/Day; 11 months/Year Salary:$19.77hr.- 25.21 hr. Number Openings: (At time of posting)1Contact: Ashlee Grant Email: granta@mdusd.orgPhone:

Location:

Monte Gardens Elementary

Principal:

Jonathan Fey, Principal

Exam Date:

Tuesday, March 26, 2019

Exam Time:
9:00 AM

Location:Monte Gardens Elementary

Principal:Jonathan Fey, Principal

Exam Date:Tuesday, March 26, 2019

Exam Time:9:00 AM

Job Description / Essential Elements:Print

CLASS TITLE: SCHOOL OFFICE MANAGER

DEFINITION: Under direction, performs work of moderate difficulty in organizing and coordinating all office support functions in an elementary school or learning center and in providing secretarial services to the administrative staff, the principal, or the program administrator, and performs related work as required.

EXAMPLE OF DUTIES:

  • Analyzes office services requirements of the school

  • Identifies and reports to the principal or program administrator the personnel, fiscal, material and systems resource requirements of the school office

  • Organizes available office services resources

  • Develops and implements procedures and performance standards for all clerical work in the school to maintain efficient school office clerical operations in conformance with district procedures and standards

  • Plans, assigns or coordinates and participates in all clerical work of the school office

  • Orients and instructs other school staff in district and school office policy and procedures and in the use of office equipment and other related resources

  • Maintains central records, including attendance, enrollment, cumulative records, school bookkeeping, student body accounts, purchase orders, work orders and makes routine reports related to school programs, operations and activities, the status of students and school staff, and the acquisition, use and disposition of all school resources

  • Maintains principal's or program administrator's calendar and the master calendar of the school or learning center, scheduling meetings and other activities

  • Represents the principal or program administrator to school staff, various district offices, students, parents and general public in matters no requiring the personal attention of the principal or program administrator or other professional staff, or when they are not available

  • Provides full secretarial services to the principal or program administrator

  • Administers emergency first aid to students

  • Trains helpers

  • Supervises students in the school office which may include student helpers, students to be disciplined and students with severe behavioral problems

  • May assist in specific school projects, such as student behavior modification

  • Arranges temporary coverage for a specific class when there are not enough substitutes for the day

  • Schedules families for special education or other conferences

  • Communicates in person or on the phone with the general public, district personnel, students, parents, teacher assistants, substitutes, volunteers, auxiliary staff, other schools and maintenance

  • Arranges space, schedules and takes messages

  • Decides when to contact parents or other authority concerning students' health and behavior, especially in the absence of an on-site administrator

DESIRABLE QUALIFICATIONS:

Training and Experience: A combination of training and experience equivalent to two years clerical experience in a public school office including experience in aspects of school office operations, one year of secretarial experience.

Knowledge of:

  • State and district administrative programs, policies and procedures related to elementary school office functions

  • Standard office clerical and secretarial procedure.

Skills in:

  • A variety of school office procedures such as obtaining, recording, organizing and reporting data and information about school programs and activities, the status of students and teachers and the status of material and fiscal resources

  • Relating district and school programs, policies and procedures to students, parents and school staff

  • The use of standard office equipment, including computer and related software

  • Administering first aid

  • Supervising students with severe behavioral problems

Ability to:

  • Establishing and maintaining effective working relationships with others

Licenses and Certificates:

  • Current First Aid certificate
  • A valid California drivers' license

Requirements for Applying

  • -------------------------------------------------------------------------Examination Information:Location: Willow Creek Center, 1026 Mohr Lane, Concord; Computer LabDate:Tuesday, March 26, 2019Time: 9:00AM ; please come at least 10 minutes prior to the testing time. (test time approximately 2 hours)PLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN NOTIFICATION.

Requirements for Applying

  • -------------------------------------------------------------------------Examination Information:Location: Willow Creek Center, 1026 Mohr Lane, Concord; Computer LabDate:Tuesday, March 26, 2019Time: 9:00AM ; please come at least 10 minutes prior to the testing time. (test time approximately 2 hours)PLEASE ATTEND TESTING AT ABOVE STATED DATE AND TIME. YOU WILL NOT RECEIVE WRITTEN NOTIFICATION.

Providing secretarial service to the principal and maintaining central records including school bookkeeping, and student body accounts. Computer skills required, Performs job-related duties.REQUIREMENTS: All applicants must possess the knowledge and skills required for successful job performance as follows:Training and Experience:Two years clerical experience in a public school office - including experience in aspects of school office operations or one year responsible secretarial experience

Or an equivalent combination of training and experience

Knowledge of:State and district administrative programs, policies and procedures related to elementary school office functions

Standard office clerical and secretarial procedures

Skill in:Obtaining, recording, organizing, and reporting data and information about school programs and activities, the status of students and teachers, and the status of material and fiscal resources

Relating district and school programs, policies, and procedures to students, parents, and school staff

The use of standard office equipment; administering first aid; supervising students

Licenses:Hold an American Red Cross First Aid Certificate or be willing to obtain one soon after appointmentSELECTION PROCEDURE: All applicants are required to take and pass the written examination scheduled below. Areas covered on the examination are math, grammar, spelling, interpersonal relations, accounting ledger, composition of a WORD document, creation of an EXCEL table, revolving ledger and timed typing. Calculators may be used on the examination but will not be provided. Computers will be used for typing exercises. Typing certificates for 35 wpm net, within the last six months, will be accepted or applicants may take timed typing test at exam. If submitting a certificate, it must be submitted with application, by final filing date.NONDISCRIMINATION: The Mt. Diablo Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identify, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, actual or potential parental, family, marital status, or association with a person or a group with one or more of these actual or perceived characteristics. Questions, concerns or complaints regarding compliance with Title IX student issues, please contact the Title IX Compliance Officer, Michael A. Jimenez, Assistant Superintendent High School, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at jimenezma@mdusd.org. Questions, concerns or complaints regarding compliance with Title IX employee issues, please contact the Executive Director of Human Resources, Lisa Murphy Oates, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at murphyoatesl@mdusd.org. Questions, concerns or complaints regarding harassment, discrimination, intimidation and bullying, please contact the Equity Compliance Officer, Jennifer Sachs, Executive Director of Instructional Support, at 1936 Carlotta Drive, Concord, CA 94519, by phone (925) 682-8000, or email at sachsj@mdusd.org.

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