School Office Manager I

Under general supervision, to serve as secretary to the principal of an elementary or intermediate school; to perform a wide variety of responsible secretarial clerical duties; to assist the principal by relieving him/her of administrative detail; to do related work as required.

CLASS CHARACTERISTICS

Positions in this class are assigned to the school and are characterized by the fact that they involve close contact with district-level departments and other schools; familiarity with the requirements of class schedules, placement of pupils, transfers, and teachers' assignment schedules are necessary in the proper handling of students, teachers and parents. A working knowledge is required in the coordination and balance of the school office where a small amount of supervision is received as many of the duties are performed while the principal is absent from the office.

ESSENTIAL DUTIES/RESPONSIBILITIES: Acts as secretary to the Principal performing a variety of secretarial and clerical duties;

Screens office visitors and telephone calls for routing to the proper areas; answers questions concerning school courses, activities or programs in Spanish and English;

Refers persons to other areas for other sources of information, or schedules appointments with a school administrator; types materials of a confidential nature such as letters, reports, bulletins, announcements, memorandums and other documents in Spanish and English;

Composes letters in Spanish and English dealing with routine school activities independently or from oral instructions;

Receives, opens and routes mail;

Prepares monthly payroll, submitting it to the building administrator for approval of final form;

Helps make arrangements for and coordinates school and community activities;

Maintains active teacher correspondence, student cumulative files and other records; prepares reports, operates office machines including computer, fax machine, high speed duplicators, copiers, adding machines, and typewriter;

Coordinates arrangements for substitute teachers who are assigned to the schools;

Assigns and plans the work of student helpers, and may assign work to other clerical assistants including volunteers and noon aides hired for playground supervision;

Requisitions and issues supplies, keeps records for budget controls and types purchase orders when necessary; assists students who are ill or injured providing first aid if required and administers medication in the absence of a school nurse or health clerk;

May supervise the work of clerical assistants.

MINIMUM ENTRANCE QUALIFICATIONS: Experience:

Two years of responsible secretarial experience, including public contact responsibilities.

Education:

Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

Requirements / Qualifications

Requirements / Qualifications