School Office Assistant - Secondary (Sausd Classified Permanent Employees Only)

SANTA ANA UNIFIED SCHOOL DISTRICT SCHOOL OFFICE ASSISTANT _ SECONDARY BASIC FUNCTION: Under the direction of a secondary school administrator, perform a wide variety of clerical and secretarial work in support of specific functional areas; perform duties involving frequent public contact.

DISTINGUISHING CHARACTERISTICS: Positions in this classification are assigned exclusively to secondary school offices and activities. The School Office Assistant _ Secondary is a highly skilled specialist.

Duties are of a complex nature involving extensive technical knowledge of a function or activity such as guidance, control, or curriculum. Incumbents may be responsible for a "one person" office or depart¬ment within a school. REPRESENTATIVE DUTIES:

Plan, schedule and perform a wide variety of difficult and complex clerical/secretarial and typing work related to specialized functions requiring considerable knowledge of policies, terminology and proce¬dures; serve as office receptionist. E Perform secretarial functions for one or more assistant principals; act as resource person for school or office policies and practices; provide information regarding facts and interpretations of programs or District policies or procedures. E Compose prepare and type correspondence, memoranda, and statis¬tical reports; process requisitions, and assist in preparation of the budget.

E Prepare documents based on data obtained from records and other sources; process data in accordance with prescribed procedure; prepare periodic reports involving research from various sources and working out details of presentations; maintain records. E Organize office work, make appointments and schedule meetings for administrators and other personnel; confirm meetings; maintain files and records. E Assist in suspensions, transfers, expulsion reports, attendance student records, financial activities and other student actions.

E Deal directly with students, parents and the public to respond to questions, schedule appointments and interviews, and assist in carry¬ing out the purpose of the office with respect to student matters; prepare and send transcripts. E Operate various office machines and equipment as required. E Order buses for school activities.

E Collect, count, record and make deposits. E Serve as School Office Manager as needed. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment.

Record_keeping techniques. English, grammar, spelling and punctuation. Reading and writing communication skills.

School organization, operating policies and objectives. Applicable sections of State Education Code. Technical aspects of field of speciality.

City and community. ABILITY TO: Interpret rules, regulations and policies.

Operate modern office equipment, including computer equipment. Make simple arithmetic calculations. Understand and follow oral and written directions.

Work cooperatively with others. Type at 50 words per minute. Establish and maintain effective working relationships with others.

Maintain records and prepare reports. Communicate effectively both orally and in writing. Meet schedules and time lines.

Work confidentially with discretion. Perform the essential functions of the job. EDUCATION AND EXPERIENCE:

Any combination equivalent to graduation from high school and two years of increasingly responsible experience in clerical and secretarial work. WORKING CONDITIONS: ENVIRONMENT: Office environment.

May be assigned to a school site with frequent dis¬tractions and interruptions. PHYSICAL ABILITIES: Hearing and speaking accurately to exchange information in person or on the telephone.

Seeing to read a variety of materials. Sitting or standing for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard.

Bending at the waist, kneeling or crouching to file materials. Lifting or moving objects, normally not exceeding twenty (20) pounds. Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation. Board Approved: (7/88) 5/01

Requirements / Qualifications

Requirements / Qualifications