School Manager

POSITION OVERVIEW

The School Manager at the center will initiate and coordinate the secretarial functions necessary to run an organization efficiently while implementing administrative policies and procedures according to Head Start Performance standards and other regulating entities.

All employees and volunteers are expected to be sensitive to our clients' cultural and socio- economic characteristics, reflect Sunbeam Family Services core values and to perform at standards of excellence at all times.

ESSENTIAL FUNCTIONS

• Promote, encourage and display examples of leadership for the agency in accordance with the agency's mission driven culture.

• Commit to providing developmentally sensitive, evidence based, hope entered and trauma informed services and leadership.

• Lead and directly supervise school administrative staff, setting and upholding expectations for individual and team performance.

• Represent Sunbeam in community collaborations as directed by supervisor.

• Perform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes.

• Maintain program efficiency by planning and implementing administrative systems; designs and implements office policies by program standards and procedures.

• Assist in coordinating the activities involved in program planning, goals and objectives.

• Ensure that facilities, including buildings and grounds, are monitored and maintained to assure the safety of children and staff at all times.

• Assist in design, preparation, updates, printing, and distribution of school calendar, parent handbook, parent newsletter, brochures, flyers, and other documents as directed.

• Responsible for all aspects of managing staff including interviewing, recommending for hire, onboarding, directing work, and evaluating employee performance.

• Maintain professional integrity, exemplifying the values of, and expected within, the program while promoting the mission of the organization.

• Responsible for ordering supplies, monitoring expenditures (POs, classroom budgets, etc.) and staying current with subsidy swipes.

• Promote culturally sensitive practice.

• Perform all duties and attend required training related to supervisor role.

• Travel locally as required in the performance of responsibilities.

• Perform other appropriate and related responsibilities as assigned.

Qualifications & Environment

JOB QUALIFICATIONS

Minimally Required

Preferred

Education

Associate's degree in Business or related field

Bachelor's degree

Experience

One (1) year of experience with staff supervision in an office with general administrative duties.

One (1) year of experience working in an early childhood or childcare setting.

Skills

Knowledge

Abilities

Caring and compassionate attitude when interacting with and caring for children and families.

Willingness to work with high-risk, low-income communities.

Accepting interpersonal approach that reflects cultural sensitivity to the unique and diverse experiences of families served

Excellent command of English language and grammar, both written and verbal.

Intermediate knowledge of computer operations and applications and the ability to master other computer technology/software and office equipment.

Accepting interpersonal approach that reflects cultural sensitivity to the unique and diverse experience of families served.

Good organizational and time management skills.

Must work independently and collaboratively in a team environment.

Exercise independent judgment.

Communicate in a professional manner, demonstrating dignity and respect for our internal, external, and community members.

Process, protect and exercise discretion in handling confidential information and materials.

Sustained concentration to detail and accuracy, along with the ability to prioritize workload.

Valid Oklahoma driver's license and state required vehicle insurance for any vehicle used in performance of job duties.

Local travel required plus work some evenings and weekends, as required by the job

Knowledge and understanding of Head Start Performance Standards and state and local childcare licensing requirements.

Previous knowledge and understanding of Child Plus

Bilingual Spanish/English speaking ability to interact with children and families from multilingual homes

WORKING CONDITIONS

Physical Demands

While performing the duties of this job, the employee is required to frequently communicate with staff and others, and must be able to exchange accurate information when doing so. The employee must be able to remain in a stationary position 50% of the time and occasionally move about inside the office to access file cabinets, office equipment, attend meetings, etc. Must be able to operate and use a computer. Must have excellent command of English language and grammar, both verbal and written. Occasionally must be able to move items weighing up to 50 pounds.

Work Environment

The employee will work in an office environment within an early education center, may work in close quarters with other staff and small children. The noise level in the work environment varies from moderate to loud; frequent chaotic, characteristic to working with children ages 0-5 years. Employee must expect exposure to strong odors such as soiled diapers and clothing, and poor hygiene. Employee may be exposed to childhood diseases and blood on occasion.

Other

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. These statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel or candidate and may be subject to change at any time. Reasonable accommodations may be made to enable individuals to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER - Sunbeam Family Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to fair and equal in all its employment practices for persons without regard to race, ethnicity, color, creed, age, gender, sexual orientation, gender identity or expression, pregnancy, religion, disability or degree thereof, national origin, domestic/marital status, political affiliation or opinion, veteran status, HIV status, AIDS status, genetic information, and any characteristic protected by federal, state, or local laws.