School Counseling Secretary (12 Month Position)

School Counseling Secretary (12 month position) JobID: 810

Position Type:

Secretarial/Clerical/Secretary

Date Posted:

9/20/2024

Location:

Nonnewaug High School

Date Available:

10/03/2024

Closing Date:

Until Filled

  Additional Information: Show/Hide

Region 14 Vacancy

POSITION: School Counseling Secretary (12 month position)

LOCATION: Nonnewaug High School

START DATE: October 3, 2024

DEADLINE DATE: Until Filled

PRIMARY FUNCTION:

Provide support to school counselors by answering phones, making appointments (in Outlook), and triaging students.

Provide clerical support to Special Education Department by reserving conference rooms/empty offices for PPTs and student testing

Managing and scheduling conference rooms and small testing rooms as needed for Admins, student work, student testing, and 504 meetings.

Coordinate conference rooms and/or offices for students utilizing alternative settings for classwork, quizzes or tests.

EDUCATION/TRAINING REQUIREMENTS: Applicant should be proficient in the following

Microsoft Office Suite of Tools, Google Platform, CT-SEDS

REPORTS TO: Assistant Principal, Director of School Counseling, Principal

WORK YEAR: July 1- June 30 yearly

MAJOR DUTIES AND RESPONSIBILITIES: Qualifications: Applicants should have the ability to:

• Manage current and former student files

• Separate graduated student files and filing attendance, immunization records and final transcripts at the end of the school year. Relocating records to the records room in the basement

• Move rising student files to the next grade in counselor file cabinets. Incorporating WMS records and incoming Agriscience student records to the files

• Create new student files for incoming Agriscience students, new 504 students and new students who moved into Region 14

• File student cumulative paperwork (test scores, counselors' bins, etc.)

• Update historical grades in PS for students, adding summer school/EdGenuity grades and adding transcript grades for transferred students and incoming Ag upper classmen

• Management of Advanced Placement exam and transcript fees

• Reset PS passwords for students and providing temporary passwords to students so they can reset passwords on their own

• Provide working papers for students

• Assist to collect student debt and communicating with other staff about all student debts most importantly senior debt

• Withhold diplomas for all students who have unpaid debt

• Contact parents of outplaced students or late graduates to coordinate the pick-up of their diploma

• Counselor assignments in PS for new students

• Add student alerts to PowerSchool

• Create informal student badges for students

• Create letters confirming student enrollment on Region 14 letterhead

• Complete Social Security paperwork for students

• Print mailing labels for teachers, counselors and mass mailing as needed

• Provide report cards to students and parents

• Provide official transcripts to current students (grades 10-12) who are in process of obtaining their learner's permits

• Change student grade levels if inaccurate

• Change or adding student graduation date to ensure accuracy

• Send student or SwiftK12 Alerts as needed

UNION AFFILIATION: Nonnewaug Secretarial Association (NSA)

SALARY: According to contract

Candidates of diverse backgrounds are encouraged to apply

ONLINE APPLICATION:

Letter of intent

Resume

3 Letters of reference

Transcripts

APPLY: Wendy J. Rossi, Human Resource Coordinator

The Regional School District 14 Board of Education does not discriminate on the basis of race, color, religion, marital status, national/ethnic origin, age, sex, gender identity or expression, sexual orientation, or disability in its programs, activities, and employment practices as set forth in compliance with the Office of Civil Rights, Title VI, Title IX, and Section 504. Any person having inquiries concerning Regional School District 14 Public Schools' compliance with Section 504, Title VI or Title IX should contact: Dina Ericson, Director of Student Services, Regional School District 14, 5 Minortown Road, PO Box 469, Woodbury, CT 06798 (203) 263-0416.