School Coordinator

Position: School Coordinator Reports to:

Building Principal and School Coordinator Team Lead Employment Status: Full-time, Permanent, 10-month position (193 days) Annual Salary: $30,000 - $37,828 per year, plus benefits Start Date: August 2024 Position Overview:

The School Coordinator is an entrepreneurial and creative role that requires the applicant to have a passion for working with students, be willing to learn on the job and to support the culture of Real World Learning within his/her small school. The School Coordinator will be responsible for managing their schedule and time efficiently, communicate (writing and verbally) in all aspects of their work with the staff, and work on selected Met projects, assignments and data entry around the Learning Through Internships (LTI) program. The role supports a fast moving thinker who acts with enthusiasm, optimism and has a direct, assertive style.

This person must be a team player who knows how to take initiative. The School Coordinator will communicate frequently on behalf of the principal and will coordinate work efforts with the school staff and the community at large. The School Coordinator must be extremely detail oriented, a positive presence, a strong and effective communicator, highly organized, have the ability to multitask and be skilled in computer programs such as MS Office and Google docs (publishing, spreadsheets etc). The School Coordinator position encompasses two working modes: clerical and managerial.

Major Responsibilities Include: Facility/ Welcome Desk Welcome all guests with friendliness and professionalism Reinforce Visitor/Security Policy - make sure all students and visitors sign-in Maintain order and beauty in the upstairs and downstairs commons, as well as front desk; in charge of decorations and posters, as well as daily walk-through Input maintenance requests Maintain copier and copier supplies Maintain and organize supply closet(s) Create and coordinate all visitor schedules Order and distribute supplies for all small school staff Order/purchase awards, gifts, decorations and other special supplies Keep school supplies organized and accessible on an ongoing basis Assists with guest speakers and supports audio visual equipment when needed Manage Data Manage PowerSchool data input for attendance, changes of address, breakfast/lunch etc. Coordinate RWL Data on / from call request process.

Serve as an expert for staff in the program for the school Collect and file transcripts, narratives, student forms, progress reports etc Manages and updates accurate LTI/BCI database (ImBlaze) Creates and manages exhibition schedule, parent translation, and Surveyworks completion Support staff in collecting, organizing, and tracking LTI/project data Track and organize incident reports Track, organize and distribute attendance; work with the social worker to send truancy letters Organize and distribute attendance/truancy letters Supports collection of all end of year data collection including but not limited to summer opportunities, DIBS, mentor surveys, and Chromebook data Promote Internships / Opportunities Create themed displays to communicate and promote opportunities Coordinate events to connect students with opportunities Coordinate all internship materials/tools for staff distribution, especially for setup and exit meetings Coordinate ongoing small group sessions with students to connect to internship and summer opportunities. Get advisors and students connected quickly to ongoing opportunities that are posted to the Met community Research and promote opportunities discovered from outside sources on an ongoing basis Organize and promote summer opportunities and create a digital and print resource for advisories. (Update weekly in the spring) Help create an internship "buzz" in the school - promote internships through a theme, use assemblies & visuals as venues to recognize internship progress. Communication Be the point person share information between the small school and the transportation office, technology helpdesk, building facilities office and the schools safety team.

Attend weekly Front Office meetings, weekly small school check-ins, weekly small school staff meetings, and other meetings as needed. Report out from these meetings as appropriate to other teams and individuals. Organize and distribute incoming and outgoing mail Manage the Global Connect group call system and place calls using this system Make weekly mentor phone calls Assist the Principal Create and manage organizational systems that sustain the principal in their daily work and that help them remain updated.

Manage the principal calendar in terms of parent meetings, staff birthdays, and other important dates Meet weekly to review priorities and take on duties that the principal needs help with. Anticipate ongoing principal needs Other duties as assigned by the principal, data manager, and/or lead of the school coordinator team. Plan Events Plan small school events, such as parent night and orientation events Create certificates/awards Create and coordinate agendas for school events