School Clerical Specialist I

Full-Time and Permanent; 7.5 Hours/Day; 200 Days/Year; 10 Months/Year; Grade: EE General Responsibilities This position is responsible for providing clerical and administrative support in the main office within a public school setting.

Education and Experience Requires a high school diploma and one (1) year of clerical experience, preferably in a school setting. At least one (1) year of college level coursework and two (2) years of customer service experience is preferred; or an equivalent combination of education and experience. Essential Job Functions Provides support to the front office within a public school setting.

Responsible for providing clerical support in the main office. Performs journey level clerical tasks in a main school office or guidance unit, with responsibilities which require some previous experience in a school or similar office setting.

Registers students, processes withdrawals, and maintains student records files.

Performs attendance and student accounting tasks. Serves as administrative assistant/receptionist in a guidance office. Schedules appointments for students to speak with teachers and guidance counselors.

Processes transcript preparation and distribution to colleges. Responsible for processing graduation data and scholarship information. Schedules conferences with parents.

Performs a full range of specialized clerical tasks. Provides administrative and clerical support to administrators, counselors, and teachers. Receives and accounts for student activity funds.

Processes student records. Assists in notification of substitutes as to assignments. Assists with processing payroll.

Types forms, letters, notices, newsletters, receipts, vouchers, reports, and other materials from rough drafts or instructions. Files a variety of documents according to established procedures. Maintains office supply inventories Work is performed under the general supervision of a School Office Manager. Performs other duties as assigned.