School Bookkeeper - 244-Day (2023-2024 School Year) LGH

Position Title: School Bookkeeper Division: School Reports To: Principal and/or Assigned Supervisor FLSA Status: Non-Exempt Salary Schedule: HS/244 - SS1, HS/220 - SS1-1, MS/244 - SS2, MS/220 - SS2-1, MS/200 -

SS2-2, ES/244 - SS3, ES/220 - SS3-1, ES/200 - SS3-2, ES/190 - SS3-3 Work Days: 190, 200, 220, or 244 Evaluation Tool: HCSCEE JD Revision Date(s): 8/22; 6/23

2023-2024 salary schedules may be accessed via the following link: 2023-2024 HCS Salary Schedules . You may download the document to enlarge the view.

This is a 244-day position.

The School Bookkeeper shall perform specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of school financial records.

Essential Duties:

• Accurately maintain all school financial records, including generalized and specialized accounts.

• Prepare and submit monthly bank reconciliations to supervisor.

• Train school account managers/school personnel on school activity fund accounting policies and procedures and assist with general budget information.

• Ensure established procedures are followed for collecting, receipting and depositing funds within established timeframes.

• Process financial information (e.g. purchase orders, accounts payable, check and deposit register, ledger, annual reports, memos, correspondences, etc.) to ensure proper and complete accountability of school, state and/or federal funds.

• Compute and verify bills for service, invoices, purchase orders and/or other data for accurate recording and processing; process all accounts receivable and payable; receive, record and deposit cash receipts, disburse and mail checks, balance accounts, reconcile vendor statements, and perform other general bookkeeping duties as required and according to policy DJE.

• Perform computer data entry to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence.

• Perform year-opening and year-end-closing procedures.

• Maintain records of students' school debts and obligations.

• Assist Principal with use of budgeted funds by reconciling available budgets and preparing and submitting invoices to the District Office for payment.

• Ensure school compliance with HCS Financial Procedures Manual, including preparing, analyzing, and reconciling financial accounting reports and data for the review of District administration and state and federal agencies.

• Maintain HCS prescribed accounting and internal control procedures over school activity funds.

• Provide information and assistance to internal and external auditors upon request.

• Enter and maintain staff leave, as required.

• Perform Title I bookkeeping responsibilities if applicable.

• Provide exceptional customer service n a daily basis, and maintain professional practices.

• Perform other duties and responsibilities as assigned.

Qualifications:

• Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.

• One to two years of bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.

• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.

• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.

• Must be regularly, predictably, and reliably at work.

• Ability to be present at the physical worksite.

• Must perform tasks involving prolonged periods of standing, walking, and sitting.

• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.

• Must be able to properly and consistently supervise students, particularly during emergency situations.

• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.