Scholarship Specialist III

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday - Friday; some evenings and weekends

Rate of Pay:

This position is a grade 13 with a minimum of $47,100 and a midpoint of 62,800. Salary offer will be commensurate with the education/experience, in alignment with the College's compensation philosophy, and the current CBA, if applicable.

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

An employee in this classification performs work of moderate difficulty by coordinating and processing scholarship programs, awards and the federal work study program. Work is distinguished by , coordinating the federal and institutional student worker hiring process. General supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

1.Bachelor's degree (BA/BS) with a minimum of two years experience in or equivalent combination of education and/or experience

2.Some knowledge of job development

3.Some knowledge of applicant tracking systems, i.e. PageUp

4.Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher

5.Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.

6.Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.

7.Working skills in verbal and written communication.

8.Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.

9.Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs.

Desired Knowledge, Skills & Abilities:

1.Previous work experience in a college environment

Essential Duties:

1.Evaluate and award Board of Trustee Scholarships, Foundation Scholarships, and WIOA vouchers

2.Reconcile and adjust scholarships, work-study, and voucher amounts

3.Review eligibility for private scholarships and monitor eligibility for Foundation and Trustee Scholarship renewals

4.Process student employee new hire paperwork including ordering and reviewing background checks

5.Ensure eligibility for student workers and work study budget

6.Conduct presentations and attend award banquets

7.One on one meetings with students.

8.Maintains required training, licensure and/or certifications

9.Maintains confidentiality of privileged information and adheres to applicable privacy laws

10. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.

11. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.

12. Adheres to department guidelines for attendance and punctuality

Other Duties:

1.Perform other job-related duties as assigned which pertain to the job description.

2.Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Visual acuity (arm's length)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 03/24/2024. Elgin Community College Support Staff Association (SSECCA) members that apply by 04/05/2024 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.