Scheduling Coordinator

The Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical experiences for year 1 and 2 medical students.

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE's benefits package.

Responsibilities

Manage, organize, and schedule on-campus clinical experiences for year 1 and 2 medical students:

• Coordinate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty/staff, or individuals outside the University system.

• Maintain compliance with HIPAA and OSHA standards and monitor required immunizations with appropriate university offices.

• Explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems; route to senior staff members as appropriate.

• Design and maintenance of appropriate databases and data management/reporting systems; use of LMS to maintain and disseminate descriptions, evaluations, and other documents pertaining to tracking student experiences.

• Coordinate with the Curriculum Director, Course Directors, Performance/Simulation Center managers and Academic Coordinators to achieve curricular goals and planning.

• Assist in mapping curriculum as it relates to clinical experiences.

• Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University community to plan and coordinate activities, exchange information, resolve problems, and other related tasks.

• Commit to actively fostering a welcoming culture of inclusion and diversity.

• Perform other related duties as assigned.

Qualifications

Associate's Degree in business or other appropriate discipline, with two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.

• Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth.

• Experience in organizing and maintaining a moderately complex filing and records systems.

• Previous experience with computerized information systems desirable, and possibly required.

• Good reading, spelling/grammar and general writing and math skills.

• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.