Scheduling Coordinator, Obgyn/Urogyn, (Greenbrae), Full-Time, Days

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

What We Offer

MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.

External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

General Summary:

The Scheduling Coordinator will be responsible for creating and managing provider schedules based on patient load and scheduling priorities, contributing to the seamless functioning of the clinic.

Essential Functions and Responsibilities:

• Understanding of outpatient clinic operations and the dynamics of provider scheduling based on patient load.

• Proficiency in using scheduling software and electronic medical records (EMR) systems.

• Exceptional organizational skills and attention to detail.

• Excellent communication and interpersonal skills to collaborate effectively with physicians and cross-functional teams.

• Ability to adapt to changes in a fast-paced healthcare environment.

Provider Schedule Creation:

• Collaborate closely with providers to understand their availability, preferences, and any specific scheduling considerations.

• Develop scheduling templates that optimize provider time, considering patient load, appointment types, and clinic priorities.

Patient Load Management:

• Monitor patient load trends and adjust physician schedules to meet demand while ensuring optimal patient care.

• Coordinate with leadership and other relevant departments to align provider schedules with patient needs.

Schedule Adjustments:

• Assist with dynamic scheduling by regularly review and adjust provider schedules to accommodate urgent cases, unexpected changes, or emerging patient load patterns.

• Collaborate with provider and other stakeholders to manage schedule conflicts and ensure smooth clinic operations.

Data Analysis and Reporting:

• Utilize scheduling software and analytics tools to analyze patient load data and identify areas for improvement.

• Generate reports on scheduling metrics, providing insights for optimizing clinic efficiency and patient satisfaction.

Communication and Collaboration:

• Maintain open communication channels with operational leadership, providers, nursing staff, and administrative teams to facilitate effective scheduling coordination.

• Collaborate with other departments to ensure alignment between provider schedules and overall clinic goals.

Qualifications:

Education:

• High school diploma or General Educational Development (GED) certificate required.

• Bachelor's degree in Healthcare Administration, Business, or a related field is preferred.

Experience:

• 2 years within a hospital or clinic environment, an insurance company, a managed care organization, or another financial service setting, performing financial counseling, financial clearance and/or customer service activities

• Proven experience in scheduling coordination within a healthcare setting, with a focus on physician schedules.

• Knowledge of HIPAA regulations and commitment to maintaining patient confidentiality.

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID + booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.

The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.