Scheduling Administrator

Position Summary

As the Scheduling Administrator, you will prepare and maintain complex work schedules of 24/7 assigned staff, work with supervisors in the use of scheduling software, complete administrator functions in relation to scheduling, act as resource for other staff when supervisors are unavailable and assist with center wide scheduling, and provide program support.

Salary Information

The starting pay is $21.66 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction. This position is classified as an Operations Program Associate and is in pay schedule and range 02/11.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by CWC or medical personnel approved by the facility prior to their start date.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience providing administrative support in an office environment (e.g., filing and maintaining documents, answering and routing phone calls, preparing correspondence, etc.).

• Experience using office-based computer software (e.g., Microsoft Excel, Word, Outlook, etc.).

• Experience preparing and maintaining schedules in an electronic format.

Well-qualified applicants will also have one or more of the following:

• Experience researching and communicating information (e.g., program requirements, status updates, instructions, etc.).

• Experience providing customer service (e.g., providing instructions, answering questions, resolving customer complaints/conflict, etc.) in a professional or business setting.

• Experience working in a confidential environment, such as a medical facility or HIPPA requirements.

The letter of qualifications is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

How To Apply

Applying is easy! Click "Apply for Job" to start your application process. Sign in to your account or click "New User" to create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

Helpful Tips:

• Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.

• You may want to save a copy of the job posting for referencing after the deadline.

• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.

• Please monitor your email for communications related this position.

• Current or former permanent, classified, state employees must complete the online application process to be considered.

• If viewing through an external site, please apply directly at Wisc.Jobs.

• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Jacque Strook in Human Resources at Jacqueline.Strook@dhs.wisconsin.gov.

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here.

Deadline to Apply

The deadline to apply is July 8, 2024, at 11:59 pm.