Scheduler/Labor Coordination

Jacintoport International Houston , TX 77020

Posted 2 months ago


This position is responsible for supporting day-to-day operations with the coordination of payroll processing, reporting and administrative support of labor and staff coordination. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Please note applicants out of the geographic region for position applied will not be considered.



  • Must possess current experience processing payroll for 200+ employees or Accounts Payable/Receivable experience with a solid understanding of debits and credits.

  • Must have some experience with scheduling and staffing/workforce coordination.

  • Must be able to work a flexible schedule, extended hours, holidays, and/or weekends.

  • Intermediate skills in programs such as MS Word, Excel and Outlook.

  • Must have beginner skills in Microsoft Access or be able to learn it within three (3) months of hire.

  • Must be able to communicate in English and Spanish at an intermediate level.

  • High School diploma or equivalent

  • Possess organizational and time management skills with ability to prioritize and be detail oriented

  • Ability to consistently meet deadlines

  • Must have strong interpersonal and customer service skills with the ability to trouble shoot and handle conflict in a professional manner.

  • Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities

  • Must be able to accurately process alpha/numeric information

  • Ability to think logically, establish and follow procedures, instructions and make sound decisions

  • Ability to exercise independent judgment within established systems and procedures



  • Schedule regular staff to fulfill operational needs per vessel sailings, coordinate with other operating departments in need of additional staff and request temporary staff to fill remaining vacancies through third party agencies.

  • Act as the primary point of contact for labor scheduling matters which includes but not limited to: receipt of various workforce leave notifications by phone and/or other electronic communication methods; gang assignment and tracking; emergency replacements, and ordering additional temporary labor in case of a shortage from all operational departments.

  • Send out daily schedule notices with the call-in system

  • Perform payroll duties to include accurately calculating and maintaining weekly hours worked and track all absences

  • Run reports in call-in system and notify HR of excessive absences

  • Verify that timesheets are accurate, and process third party agency invoices.

  • Perform system entry of timecards into the timekeeping systems (ADP eTime and Access)

  • Discuss and resolve quality issues presented by operations managers regarding the temporary staff by liaising with respective third party agencies.

  • Attend to departmental visitors, handle PTO-related requests and corresponding filing

  • Maintain a clean work area, free of debris or safety hazards and maintain awareness of surroundings (i.e. vehicles, people, equipment, etc.) at all times.


  • Cross train and serve as back up for Receptionist as needed

  • Assist with company events when needed

  • Perform other related tasks as assigned


  • The employee is frequently required to use their fingers

  • The employee frequently is required to talk and/or hear

  • The employee is continuously required to sit

  • The employee is occasionally required to stand and walk

  • The employee must occasionally lift and/or move up to ten (10) pounds

  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.


  • Report safety hazards

  • Immediately report incidents involving injury, illness, or property damage

  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary

  • Comply with all company safety policies, procedures, and rules

  • Refuse any unsafe task or operation

  • Participate in safety meetings and training

  • Be constantly aware of their personal safety and that of their coworkers


This position reports directly to the Payroll Supervisor, indirectly to the HR Regional Manager and HR Director. Does not exercise supervision over any other position.


  • Indoors office - Exposed to controlled temperature and office environment

  • The noise level in the work environment is usually low


  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Labor & Employment Associate Attorney San Antonio Or Houston Office

Alchemy Legal

Posted 4 days ago

VIEW JOBS 11/27/2020 12:00:00 AM 2021-02-25T00:00 <strong>Labor &amp; Employment Associate Attorney &ndash; San Antonio or Houston office</strong> <p>Amlaw 200 law firm is seeking an Associate with 3 to 5 years of labor and employment defense experience for its Houston or San Antonio office. Employment litigation and counseling experience is required. Excellent academics, legal research, writing and analytical skills, as well as federal and state court experience, are required. Must possess a Juris Doctorate degree from an ABA accredited law school and be a member of the Texas State Bar.</p><p>&nbsp;</p><p><strong>Compensation will be commensurate with experience, salary is flexible depending on the candidate </strong></p><p>Prestigious law firm provides great environment and working atmosphere. </p><p>To hear more (confidentially of course), please email your resume along with salary expectations. </p><p>Thank you! </p><p>Phillip Prodehl</p><p>Alchemy Legal</p><p>Nationwide Legal Recruitment and Placement</p><p>pvp(at)alchemylegal(dot)com </p> Alchemy Legal Houston TX

Scheduler/Labor Coordination

Jacintoport International