JOB SUMMARY: This individual is responsible for updating and maintaining all data base files on the operating room computer system.
Helps establish and provide all necessary and requested reports. This individual is also responsible for handling computer console, equipment and software problems.
Demonstrates effective departmental communications
Practices excellent telephone manners.
Effectively answers customer questions.
Demonstrates sound knowledge in medical terminology as evidence d by accurately spelling medical terms when entering data into computer system.
Respects organizational communications.
Listens to and follows directives accurately.
Works with business office for billing corrections.
Maintains information and documentation in support of departmental operations
Updates and/or creates physician's preference cards. Maintains update groups & equipment /implant/power supply sets.
Enter case histories on all surgical procedures performed, canceling & deleting cases as indicated (Archiving).
Maintains master files, including facility file, equipment file, supply file, staff member file, procedure file. Assigns new numbers for staff, special order, OR Instruments, equipment and procedures as indicated.
Maintains income distribution, financial accountability ensuring all accounts are charged appropriately.
Prepares variety of reports monitoring utilization, infection control, turn over time, case mix, staff activity, procedure analysis.
Reviews requested reports.
Research, prepare, submit new supplies/implants to price File committee for Health Systems (SVIMC, SVD, Sherwood.).
Prepare archive year annually, schedule run with Information Services.
Maintain Surgeon procedure time file.
Maintains basic systems functions.
Relays systems/printer problems to coordinator and Information services as necessary.
Reports software problems to vendor support services when necessary.
Provides alternative and ad hoc reporting as necessary to utilize system capability.
Participates in evaluating computer soft ware as necessary.
Assists/participates in evaluating system processes that will cater to SVIMC Surgery Center.
Maintain scheduling block file and provide written instructions for manual management.
Effectively coordinates activities in support of departmental operations
Coordinates previous day's schedule with working copy for add-on/canceled information, canceling cases from case history that were indicated.
Coordinates the system of reviewing/updating physician's preference sheets in an effective and efficient manner.
Train or coordinates computer training for appropriate OR staff.
Ability to function as scheduling coordinator.
Coordinate special order implants daily with Sterile Processing Ortho & Implant coordinators and Surgeon's offices.
Coordinate downtime with other users.
Order, schedule and coordinate software updates as available.
Effectively performs clerical functions in support of departmental operations.
Accurately types requested reports/documents.
Maintains office supplies.
Makes copies of requested reports/documents
Education: High School Diploma, GED , Metropolitan test or equivalent.
Must have attended one or two years computer training specific to Information Technology. Must attend SVIMC Basic medical terminology training course or equivalent training from another hospital.
Experience: Must have at least two years of computer Information Technology experience, data entry experience and systems operation including data base files and report writing.
Performs tasks that require hand/eye coordination.
Must be able to hear normal sounds with some background noises. Individuals in this position will perform tasks that require grasping, lifting, pulling reaching, sitting for long periods of time, answering phone calls, stooping and performing tasks requiring repetitive movements. Must be able to lift objects weighing 35-50 pounds and occasionally push/pull objects in excess of 100 pounds. This position is at low risk for blood born pathogens, respiratory hazards as well as chemical, radiological and laser hazards.
Demonstrated communication skills, both oral and written. Accurate typing; ability to perform multiple tasks; ability to work independently with close supervision; Decision making skills.
PRIMARY CUSTOMERS: O.R. personnel of all levels, multi disciplinary hospital personnel, guests,
Incumbent has access to restricted or confidential patient or other highly sensitive business information and must comply with the terms of SVHS/CHI Policies as they apply to their job role.
Catholic Health Initiatives