Sales Assistant, Harper's Bazaar, Elle, Marie Claire

Hearst Communications New York , NY 10007

Posted 4 weeks ago

The Fashion Group (Harper's BAZAAR, ELLE and Marie Claire) is looking for a candidate to provide full administrative assistance to the Senior Executive Director, Luxury, Integrated Account Director, and Executive Director of Luxury and Sustainability. The ideal candidate will possess the ability to take initiative, multitask, and prioritize with a can do work-style in an extremely fast paced environment.

Responsibilities include:

Administrative

  • Manage daily calendars, arrange all meetings and appointments

  • Make all travel arrangements (hotel, air, car service, etc.)

  • Submit weekly expense reports

  • Oversee general office tasks - data entry, filing, photocopying, and monthly mailings

  • Maintain and update all office contacts; comp lists

  • Assist/help/prepare sales reps for client calls

Other

  • Assist in completing RFP's and other client requests

  • Complete positioning reports and competitive tracking

  • Secure reservations for client entertaining/liaison to venues

  • Fulfill various client requests

Required Skills

  • Outstanding professional communication skills and ability to work well with others

  • Ability to keep all work and information confidential

  • Superior organization skills

  • Keen attention to detail

  • Experience in coordinating schedules and calendars

  • Administrative office experience desired

  • Bachelor's degree

  • Proficiency in Excel

  • At least 1 internship experience in a corporate environment within a media company with exposure to ad sales or marketing (magazine or ad agency experience preferred)

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Sales Assistant, Harper's Bazaar, Elle, Marie Claire

Hearst Communications