The EHS & Loss Prevention Administrator supports all EHS & Loss Prevention corporate, field, and location programs and reports to the Director of EHS & Loss Prevention. The EHS & LP Admin oversees all corporate operations for the EHS & LP Department including financial accounting, 3rd party vendor management, reporting distribution, certificates of insurance and auto ID cards, and safety/hazmat program management.
Administer all financial accounting and document retention for the EHS/LP Department programs, including but not limited to daily management of mail, billing, invoicing, capital requests (CARs), and GL coding of expenses.
Manage 3rd party fire, intrusion, and card access provider and oversee all related processes, reporting, and administration of services. Manage and provide Certificates of Insurance (COI) to customers, vendors, and 3rd party management company.
Manage insurance ID cards with 3rd party management company and provide to FleetPride locations annually and when new vehicles are purchased/leased.
Recommend and assist in development of updates to training, policies, and procedures as requirements and business processes change.
Provide support to field EHS & Loss Prevention personnel and location team members. Manage the inbox and respond appropriately to all inquiries within 48 hours. Effectively maintain and update the reporting, training materials, program documentation, and policy/procedure documentation on the safety drive.
Administer and manage the company safety supply and PPE providers, to include but not limited to Lehigh, Cintas, Aramark, and Unisan. Administer and manage the company First Aid and CPR programs, including tracking of HEP-B acceptance and declination forms.
Partner with data integrity team on all hazmat shipping updates and changes.
Manage and review Safety Data Sheets (SDS) for all new and existing inventory parts to obtain hazard shipping codes and load SDS sheets into the SDS online tool.
Administer creation and documentation of hazard shipping codes in Varsity and NPM systems. Manage and produce reporting on the bi-monthly EHS audits, Safety Reports (Field EHS auditing tool), FleetPride Safety Observation Tool, and monthly safety meetings.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.
Minimum of 3 years of experience in business operations, retail, safety, hazmat, or loss prevention.
Experience working with senior leadership (VP and above).
Knowledge of principles of and best practices of business operations, safety, hazmat, and loss prevention.
Advanced knowledge of MS Excel, MS Word, MS PowerPoint
Valid drivers license with clean driving record
Ability to travel 10% of the time is required.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.
FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.
Posted 26 Days Ago