Safety And Risk Management Administrative Assistant

Job Duties

• Perform recordkeeping in manual, pdf and electronic database formats;

• Works independently when using MS Excel, Word, and Outlook;

• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone;

• Communicates with modern data lines, Instant Messaging, email, phone, and face to face;

• Interface with vendors;

• Supports Director of Safety by creating purchase orders for good and services;

• Maintains the medical surveillance employee database according to OSHA standards;

• Supports the company EHS software and platforms;

• Manages the company Safety Incentive, Boot Voucher and Prescription Safety Glasses Programs;

• Schedules meetings and activities associated with meetings;

• Supports corporate EHS events and functions;

• Supports the Risk and Claims Manager for property damage related incidents

• Answers the Injury Hotline, and gathers information then emails to the group

Qualifications

• Employees in their position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions;

• Must pass a medical physical and drug test;

• Must pass a background check;

• Preferred - high school diploma or GED and/or foreign education acceptable;

• Some college one year or more preferred;

• Bi-lingual, English & Spanish, language skills required (verbal and writing)

• Basic understanding of MS Office products;

• Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands;

• Self motivated and exhibits good organizational skills.

Pay Rate: $25-$30

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