Safety Administrator (Mm)

Description

The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.

The Safety Administrator plans and coordinates comprehensive safety programs to prevent work injuries and reduce City liability and property loss, including safety, loss prevention, driving, and hazard identification, evaluation, and mitigation programs.

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is 8:00 AM on December 4, 2023.Applicants are encouraged to submit applications early. Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review deadline.

Essential Functions Include But Are Not Limited To

• Recommends, develops, and implements safety and injury prevention programs, policies, and procedures in compliance with applicable safety regulations; establishes internal safety controls and protocols to ensure a safe and healthy work environment; identifies resource needs and opportunities for improving service delivery methods and procedures and reviews findings with management staff; and implements improvements.

• Develops and oversees comprehensive safety and loss prevention training programs; conducts root cause analysis; and provides safety mitigation and corrective action recommendations.

• Ensures required and recommended safety training for City staff is completed timely; identifies and tracks required employee safety training and certification based on job classifications.

• Performs safety inspections, audits, internal reviews, and investigations to identify unsafe working conditions and potential safety hazards; takes corrective actions; enforces compliance with applicable safety regulations; and provides findings recommendations.

• Provides information and assistance to City staff, the public, and outside agencies and organizations regarding safety programs, rules, policies, and procedures, including employee and job safety, cost containment, and loss prevention.

• Organizes and leads safety meetings, including the citywide Safety Committee; provides meeting topics and materials; and follows-up on recommendations.

• Oversees the preparation and administration of requests for proposals and contracts for safety professional and contract services; participates in the vendor selection processes; oversees submission of reports required for City Council approval; and administers and tracks approved contracts for compliance with contract terms and safety rules, practices, and procedures.

• Selects, trains, motivates, and evaluates assigned personnel; provides and/or coordinates staff training; works with employees to correct deficiencies; and assists in implementing discipline and termination procedures.

• Responds to urgent matters and safety emergencies during and outside of City business hours, including those involving employee or public injuries, and City damage; investigates employee accidents or near misses to determine cause, effect, liability, and prevention; and analyzes accident reports to determine frequency, loss trends, and mitigation recommendations.

• Monitors employee driving records through the California Department of Motor Vehicles (DMV) Pull Program and provides appropriate follow-up to departments.

• Assists and advises on environmental and physical working conditions, as needed, for City job specifications.

• Assists City staff in planning and analyzing special events to reduce City liability.

• Maintains safety records; documents hazard control efforts and findings; oversees and maintains records and reports related to employee injuries and accidents; and provides regular safety statistical data and reports.

• Coordinates safety and fire inspections of City facilities with regulatory agencies; coordinates safety drills for City facilities.

• Coordinates reasonable suspicion drug and alcohol testing and provides guidance to departments on addressing such issues.

• Keeps current on related laws, regulatory changes, and safety best practices; ensures compliance with annual state reporting requirements.

• Provides responsible and complex assistance to management staff; prepares and presents staff reports and other correspondence.

• May assist the City's Emergency Operations Coordinator with emergency preparedness processes, including ensuring City staff is periodically trained; participates in emergency response efforts with the Emergency Operations Coordinator Commander.

• Performs other duties as assigned.

Minimum Qualifications

Four (4) years of progressively responsible experience in the implementation and coordination of safety and injury prevention, industrial safety, and loss control programs; including one (1) year of supervisory or lead experience. Bachelor's degree in occupational safety, industrial hygiene, business administration, public administration, or a related field. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience and education must provide the knowledge, skills, and abilities listed below.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: Principles, practices, and methods of safety program administration, including safety and injury prevention, industrial safety, and loss control programs; pertinent federal, state, and local public sector risk management administration laws, codes, and regulations, such as emergency service resources, hazardous waste, and environmental issues, including those from the Occupational Safety and Health Administration (OSHA), California Division of Occupational Safety and Health (DOSH; Cal/OSHA), Environmental Protection Agency (EPA), Department of Transportation (DOT), and Americans with Disabilities Act (ADA); safety practices and procedures; injury classification procedures and regulatory reporting requirements; modern principles and practices of workers' compensation and general liability, and administrative and organizational analysis;principles of industrial hygiene, ergonomics, toxicology, and the health effects of chemical exposure; practices of emergency management mitigation, response, operations, and recovery; Emergency Operations Center (EOC) Operations, including National Incident Management System (NIMS) training; investigative techniques; safe driving principles and practices; principles of supervision, training, and performance evaluation;principles and practices of public administration; principles of contract administration; principles of project administration; business English, spelling, grammar, and punctuation; basic mathematical calculations, statistics, and statistical methods; research methods and techniques; report preparation; record management practices and procedures; effective customer service techniques; modern office procedures, methods, and equipment; and applications related to work.

Skill in: The use of a personal computer and business software applications, such as Microsoft Word, PowerPoint, Outlook, Excel, and Access, and risk management software; the operation of calculator and other modern office equipment; interacting with others in a professional manner; and engaging in sound problem solving.

Ability to: Effectively design, develop, implement and administer comprehensive safety training and injury prevention programs; understand, interpret, and apply Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations; select, supervise, train, and evaluate staff; observe safety principles and work in a safe manner; conduct root cause analysis and develop proactive prevention measures; monitor and determine effectiveness of safety and health processes; maintain confidentiality of private or sensitive information; serve as a liaison between departments and various regulatory agencies; collect and compile work data, conduct research, perform analysis, and prepare and present reports of findings; manage and facilitate meetings and processes; accurately outline scope of work for contracts; plan and organize work to meet changing priorities and deadlines; prepare clear and concise technical staff reports, correspondence, policies, procedures, and other written materials; conduct complex research projects; work independently and as part of a team; make sound decisions within established guidelines; analyze complex issues and effectively solve problems; use sound judgement and develop creative recommendations; maintain appropriate, accurate, and effective recordkeeping; follow written and oral directions; perform complex arithmetic and basic statistical calculations accurately; operate office equipment, including computer equipment and office software applications; communicate tactfully, clearly, and concisely, both orally and in writing; and establish and maintain effective working relationships with department managers, City employees, attorneys, outside parties, the public, and those contacted in the scope of work.

SPECIAL REQUIREMENTS

Possession and retention of a valid California Class "C" Driver's License is a condition of continued employment in this job classification.

Must be willing and able to work evenings, nights, weekends, and holidays, as needed.

HIGHLY DESIRABLE

Master's degree in occupational safety, industrial hygiene, business administration, public administration, or a related field is highly desirable.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Risk Manager and other management staff.

May exercise direct supervision over management, professional, technical, and clerical staff.

WORKING CONDITIONS

Environmental Conditions: Work is generally performed in standard office and field settings. Frequent travel to different sites is required. Works on various types of surfaces, including slippery or uneven surfaces and rough terrain. Incumbents are exposed to excessive heat and cold, explosive hazards, fumes, smoke, smells/scents, noisy conditions, lighting, pesticides, dirt, dust, wind/pollen, and variable weather conditions.

Physical Conditions: Primary functions require sufficient physical ability and mobility to work in office and field settings; operate vehicles; climb stairs and ladders; continuously sit and stand; frequently reach, bend, stoop, squat, kneel, twist, and walk; occasionally climb; operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard and/or hand tools; utilize sight, hearing, speaking, reading, writing, and math ability to exchange information; and lift, carry, push, and pull up to twenty-five (25) pounds.

Selection Process

All applicants are required to complete and submit an online City application (including Supplemental Questionnaire) with Resume and Cover Letter.

Resumes and other attachments will be used in addition to the application in determining your qualifications. The City communicates with candidates via e-mail. You are responsible for providing a valid e-mail address that you access regularly and checking your spam folder. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.

Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Oral Interview Examination (Tentatively set for Wednesday, December 13, 2023): (Weight of 100%) will evaluate the candidates' experience and training, communication, education, and abilities in relation to those factors which are essential for successful performance on the job.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.