Saas HR Coordinator

Posting Summary

Logo Posting Number STA00422PO24 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Manager Link to USC Market Title https://uscjobs.sc.edu/titles/131926 Job Level P2 - Professional Business Title (Internal Title) SAAS HR Coordinator Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Human Resources State Pay Band 6 Approved Starting Salary $49,396 Advertised Salary Range $49,396 -$51,638 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Standard working schedule: 8:30am - 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Human Resources/Legal

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Striving for operational excellence is crucial in ensuring smooth HR processes and maintaining high standards within the organization.

• Do you thrive on taking on varied tasks and responsibilities?
• Are you both highly organized and adaptable?
• Do you love dynamic and challenging work?
• Do you want to collaborate with a group of charismatic coworkers and take pride in the organization you support?

Look no further! The Division of Student Affairs and Academic Support HR Coordinator position is for YOU!

Primary duties include

• Prepare and maintain employment records for actions such as hiring, terminations, leave, transfers, or promotions as part of the centralized services team for Student Affairs.

• Hire students and process actions for the Division of Student Affairs and Academic Support.

• Participate in the student hiring team to support division student hiring and training.

• Assist with human resources operations for the Division of Student Affairs by performing HR actions and monitoring the HR ticketing system.

• Collaborate with units to execute HR functions in PeopleSoft HCM and PeopleAdmin, including position description updates, hire above minimum requests, job postings, temporary salary adjustments, bonuses, pay for performances, reappointments, hires, and completing I-9s.

• Manage employee onboarding and offboarding processes, ensuring compliance with HR policies and regulations.

• Provide assistance to employees with HR-related inquiries.

• Assist in maintaining HR databases and generating reports.

Perks

• Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.

• Generous paid time off.

• An engaging and collaborative on-campus environment

• Our location is next to the iconic UofSC Horseshoe, surrounded by amenities, so you'll love where you work!

• Opportunities for professional development.

• Eligible for enrollment in the Public Service Loan Forgiveness Program

• Working at a globally recognized, high-impact research university committed to a superior student experience.

https://www.youtube.com/watch?v=BALBcUSl7ck

Minimum Qualifications

Bachelor's degree and 2 years related experience including human resources experience, specifically with hiring/on-boarding/termination paperwork, recruitment, and payroll. Excellent customer service skills, supervisory experience, staff training coordination, and organizational and administrative skills. Ability to use database management programs, Microsoft Office, and electronic mail.

Preferred Qualifications

Knowledge of USC policies, procedures, and human resource systems preferred. Understanding of PeopleSoft and PeopleAdmin.

Knowledge/Skills/Abilities

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Strong organizational skills and the ability to multi-task with a high level of accuracy and attention to detail. Ability to communicate effectively, both orally and in writing. Ability to provide and understand the importance of excellent customer service to internal and external stakeholders. Knowledge of recruitment principles, methods, techniques, and resources. Database management skills. Ability to develop and deliver presentations. Skilled in organizing resources and establishing priorities.

Job Duties

Job Duty

Develop and coordinate all aspects of dual employment for the Division of Student Affairs. Participate in recruitment, hiring and onboarding, termination paperwork, and timely submission of all required documentation. Works closely with departmental leadership and staff to provide guidance and assistance for dual employment, student hiring and problem solving issues.

Essential Function Yes Percentage of Time 25 Job Duty

Monitor the HR ticketing system and work with units to execute HR actions in PeopleSoft HCM and PeopleAdmin including but not limited to position description updates, hiring proposals, job postings, temporary salary adjustments, separations, bonuses, pay for performances, etc.

Reviews human resource (HR) actions for compliance with University policies and procedures and Division of Student Affairs & Academic Support processes, escalating any potential concerns.

Work with Central HR Student Employment Team to oversee and administer policies and procedures related to student hiring to streamline processes and and ensure appropriate policies and procedures are followed.

Essential Function Yes Percentage of Time 30 Job Duty

Hire students in PeopleSoft HCM. Initiate and track process of required background checks. Receive, analyze, and enter employment eligibility (Form I-9 and E-Verify) data to ensure compliance with federal regulations. Communicate with students and supervisors. Work as part of the student employment team to support the recruitment and hiring of student employees across various departments within SAAS. Ensure student hires complete all necessary paperwork and comply with hiring policies.

As a team, develop and implement an effective onboarding process for new student employees. Assist with training, developing, and facilitating the division student hiring training.

Essential Function Yes Percentage of Time 25 Job Duty

Develop and maintain liaison relationships with division units, ensure quality customer service through the support of the department's HR efforts.

Essential Function Yes Percentage of Time 5 Job Duty

Liaison with the finance team to ensure HR payments are processed in a timely manner this may include, Travel, Memberships, GEMS, PD Team payments.

Essential Function Yes Percentage of Time 10 Job Duty

Other Duties as Assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date Job Open Date 06/03/2024 Job Close Date 07/17/2024 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by July 17, 2024.

Quicklink for Posting https://uscjobs.sc.edu/postings/169250 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree and 2 years related experience including human resources experience, specifically with hiring/on-boarding/termination paperwork, recruitment, and payroll?

• Yes

• No

• Do you have excellent customer service skills, supervisory experience, staff training coordination, and organizational and administrative skills? Ability to use database management programs, Microsoft Office, and electronic mail?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter