Roads And Drainage.Fiscal Specialist Iii.549

Fiscal Specialist III

Roads & Drainage

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The Roads and Drainage Division for Polk County is responsible for the maintenance of existing county-owned roadway and drainage infrastructure, and the construction of new infrastructure to provide safe roadways for our residents and visitors. Roads and Drainage also receives and reviews Utility Right of Way Permits as well as road and lane closures on county roads.

We are responsible for:

• More than 2,750 centerline miles of roadway; that's more than some state transportation departments
• 182 bridges
• 500 miles of sidewalks and 600 miles of drainage pipes
• 125,000 traffic signs and nearly 300 traffic signals

The Division has six sections to include Administration, Project Engineering, Traffic Engineering, Asset Management, Survey & Mapping and Roadway Maintenance, which includes Drainage.

Starting Pay Grade: PG 11, $19.51 Hourly, Non-Exempt

Pay Progression: $19.51 - $28.29 Hourly, Non-Exempt

Physical Location: Winter Haven, FL

Employee Benefits

Direct Deposit, Bi-Weekly Pay Checks

Medical, Dental, Vision

Life Insurance

Florida Retirement System Participation

10 Paid Holidays

Paid Time Off

Tuition Reimbursement

Education Incentives

Deferred Compensation Plan

Wellness Incentives

Employee Assistance Program (EAP)

Free Employee Gym

Free Employee Health Clinic

We are a Certified Age-Friendly Employer

Drug-Free Workplace

Must have the physical, developmental, and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

• Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.

• Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.

• Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines.

• Prepares, maintains, and monitors grant and budgetary controls of allocated funds.

• Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval.

• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.

• Uses independent judgment in placement of funds to specific account.

• Prepares and produces monthly financial reports, budget audit/reports and transfers.

• Prepares annual report of receipts and vouchers for auditing supervisor.

• Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.

• Assists in development of systems and procedures.

• Assists with gathering information and performs special investigations related to various projects/programs and presents the information in a reporting, statistical and/or fiscal format for evaluation and analysis purposes.

• Advises Director, Managers, Supervisors, Leads, and any other non-financial personnel regarding county processes and procedures related fiscal matters.

• Writes and distributes division fiscal related administrative memoranda.

• Monitors status of all division contracts and bids and ensures all required documentation is received by Procurement in a timely manner.

• Serves as a contact for administrative issues relating to P-card, such as assistance with declines and question regarding P-card procedures.

• Monitors and processes monthly P-card statement allocation.

• Scans all financial records into the records management system after processing.

• May assist in training.

• Performs special projects related to assigned job duties.

• Performs related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of bookkeeping principles and purchasing procedures.

• Knowledge of record keeping methods, practices, and procedures.

• Knowledge of office practices, procedures, and equipment.

• Ability to make accurate mathematical calculations.

• Ability to maintain accounting records and prepare reports.

• Ability to understand and follow written and oral instructions.

• Ability to maintain an effective working relationship with the public and other employees.

• Ability to type, utilizing personal computers, related software, and other office equipment of the assigned work unit.

• Knowledge of English, punctuation, spelling, and arithmetic.

• Ability to work independently and adhere to prescribed routines and practices.

• Ability to develop effective work methods and procedures.

• Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.

• Ability to oversee the work of others.

• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma.

• Have a minimum of five (5) years bookkeeping or related responsible accounting/fiscal experience, including a minimum of one (1) year of accounting, governmental administrative or related business administration experience which includes budget preparation. A comparable amount of training and related experience may be substituted for the minimum qualifications.

• Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.

• Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of employment within this classification should it be required of the work unit.

SPECIAL REQUIREMENTS

This position may be required to report for work when a declaration of emergency has been declared in Polk County.

About Polk County, FL

Seventeen municipalities, ranging from a tiny village to a metropolitan city, are located in Polk County, along with twenty-four unincorporated, populated areas.

Incorporated Polk County: City of Auburndale, City of Bartow, City of Davenport, Town of Dundee, City of Eagle Lake, City of Fort Meade, City of Frostproof, City of Haines City, Village of Highland Park, Town of Hillcrest Heights, City of Lake Alfred, Town of Lake Hamilton, City of Lakeland, City of Lake Wales, City of Mulberry, City of Polk City, City of Winter Haven

Unincorporated Polk County: Babson Park, "Ghost Town" of Brewster, Combee Settlement, Citrus Ridge, Crooked Lake Park, Crystal Lake, Cypress Gardens, Fussels Corner, Gibsonia, Highland City, Homeland, Inwood, Jan Phyl Village, Kathleen, Lakeland Highlands, Loughman, Medulla, Nalcrest, Pittsburg, Poinciana, Wahneta, Waverly, Willow Oak, Winston