Risk Management Staff Assistant

Agency: Department of Central Management Services

Position Title: Administrative Assistant I

Closing Date/Time: 07/11/2024

Salary: Anticipated Starting Salary (Effective 7/1/24) $5423 monthly; Full Range $5423 - $7721 monthly

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC028

• A RESUME IS RECOMMENDED FOR THIS POSITION.*

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39328

POSITION SUMMARY

The CMS Risk Management Division seeks an experienced administrative professional to work within the Risk Management Division. The Risk Management Division is a team of highly motivated and experienced claims experts that settle claims in a self-insured environment on behalf of the State of Illinois. The concept of teamwork is highly regarded within the Risk Management Division.

This position reports to the Division Manager for the Risk Management Division within The Bureau of Benefits (BoB) that is within the Illinois Department of Central Management Services (CMS). The Risk Management Division oversees all Workers' Compensation claims, Auto Liability claims and assists all State of Illinois agencies that elect to procure commercial insurance outside of the State of Illinois Self-Insurance Fund. The incumbent will serve as a support staff employee by handling and directing incoming phone calls, monitoring the Risk Management mailbox, handling smaller Auto Liability claims involving property damage not owned by the State of Illinois and issuing payments utilizing SAP system. They are also responsible for issuing all Certificates of Insurance when requested by members of legislature, elected officials, state agencies, board members and universities.

POSITION ESSENTIAL FUNCTIONS

• Under general direction, serves as the Risk Management Staff Assistant for the Manager of the Risk Management Division.

• Performs a variety of duties in the flow and processing of information and documents relating to the Risk Management Division.

• Performs a variety of activities requiring a thorough understanding of several programmatic and procedural areas adhering to the Risk Management Division's program rules and regulations as it relates to the Auto Liability program.

• Drafts responses to routine correspondence and requests, proofs to ensure correctness of form, grammar, spelling, and punctuation prior to dissemination.

• Monitors and maintains a small caseload of auto liability files for property damage claims.

• Serves as Risk Management support staff.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.

• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

PREFERRED QUALIFICATIONS

• Prefers three (3) years of professional experience working daily with computer applications including, but not limited to mainframes systems, Adobe, and Microsoft Office products like Word, Access, Excel, and Outlook.

• Prefers two (2) years of professional experience with Risk Management programs such as Workers' Compensation and/or Auto Liability.

• Prefers one (1) year of professional experience working within a Statewide Accounting Program or similar accounting programs.

• Prefers two (2) years of professional experience performing data analysis and reporting functions.

• Prefers two (2) years of professional experience managing confidential information and/or matters.

• Prefers three (3) years of professional experience coordinating the administrative activities of a business office.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.

• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

• Requires ability to attend seminars and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

• Requires the ability to use agency materials/equipment (i.e., mobile phone, laptop, etc.).

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• Monday-Friday work schedule

• Flexible work schedules in several program areas (flexible time, hybrid scheduling)

• Health, life, vision, and dental insurance

• 12 Weeks Paid maternity/paternity leave

• Pension Plan

• Deferred Compensation, and other pre-tax benefit programs

• Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually); paid personal days (3 days annually)

• Paid State holidays 13-14 days annually

If this opportunity appeals to you, please apply today!

Work Hours: 8:30 AM - 5:00 PM Monday - Friday

Work Location: 801 S 7th St Springfield, IL 62703-2487

Agency Contact: Emily.Micek2@Illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield