Retail Specialist

About this Position

Posting Detail Information

Position Number SE0343.00000 Position Title Retail Specialist Job Type Staff FT/PT Full-Time Employee Class Description Staff (ed. support) General Position Description

Responsible for purchasing and managing inventory in retail commodities such as, but not limited to: program uniforms, program kits, general merchandise, electronics, computers, and school supplies for Valencia College's Campus Store. Processes and fulfills online orders. This is a college wide position.

Flexible Work Arrangement Grade 1620 Exemption Status Non-Exempt Posting Number S2584P Location(s) Orlando, FL 32811 - West Campus Proposed Work Schedule (Please note hours subject to change based on business needs)

Hours may vary between 6:00am to 11:00pm (Typically Monday to Friday. Weekend hours based on business needs)

Number of Vacancies 1 Posting Start Date 07/01/2024 Posting End Date 07/15/2024 Open Until Filled No Quicklink for Posting https://valenciacollege.peopleadmin.com/postings/35767

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details Salary Range $34,757 per year

Essential Job Functions

Description of Job Function

1.Purchases a high volume of merchandise, compares vendor bids, establishes pricing schedules, monitors usage, assures adequate inventory stock levels, and coordinates the receiving of merchandise.

Description of Job Function

2.Maintains consistent communications with campus store managers and department heads to understand their needs and anticipate stock levels.

Description of Job Function

3.Coordinates purchasing of supplies and special orders for college-wide or department projects; receiving, packing, shipping, and delivering of goods; and returning of overstocked or defective merchandise in a timely manner.

Description of Job Function

4.Maintains data information, files, reports, price lists on assigned commodities.

Description of Job Function

5.Processes and fulfills online orders.

Description of Job Function

6.Builds kits of merchandise for resale to departments or students (e.g., nursing kits, graduation boxes, etc.).

Description of Job Function

7.Conducts consistent inventory counts as directed.

Description of Job Function

8.Reconciles and processes receiving reports, vendor invoices, and other payment documents. Ensures all products have been received prior to paying vendors.

Description of Job Function

9.Prepares and issues requests for quotes and contacts vendors.

Description of Job Function

10. Researches and monitors new industry trends, consumer behavior, or advances in product lines to anticipate demand and changes in buying patterns; makes appropriate buying decisions that will increase sales.

Description of Job Function

11. Keeps a standard of receiving procedures to assure inventory accuracy and training appropriate staff in correct receiving procedures.

Description of Job Function

12. Visits campus stores to distinguish sales history, replenish needs, and identify trends, as well as provides merchandising/receiving training.

Description of Job Function

13. Attends training, classes, tradeshows, and conferences. Meets with vendors on a regular basis to compare and contrast pricing, packaging, and overall value of products.

Description of Job Function

14. Loads and unloads campus store lockers.

Description of Job Function

15. Provides guidance to work study employees and temporary help assigned to campus store operations.

Description of Job Function

16. Travels to all campus locations on a regular basis to help ensure consistency in practices and support various initiatives.

Description of Job Function

17. Performs other related duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement REQUIRED: Must possess valid Driver's License. Employee will be required to operate a college vehicle, including but not limited to on and between campuses and in the local community, in order to perform the essential job functions.

Required Qualifications

Required Minimum Education Associate's Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions. Required Field of Study Other Required Qualifications

One (1) year of experience in retail or related area to include such things as ordering, pricing, and merchandising of products; establishing adequate stock and inventory controls; and processing online orders.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study Preferred Type of Experience

Experience purchasing high volume merchandise.

Experience using an electronic inventory system.

Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities

Knowledge of campus store operations and procedures.

Knowledge of basic retail mathematics.

Must have excellent customer service skills as well as excellent verbal and written communication skills.

Skill in accounting/budgeting/expense reporting.

Ability to effectively and professionally interact with vendors, administration, faculty, staff, and students.

Must be able to work in a changing, busy environment where priorities and deadlines are constantly changing and being re-evaluated.

Ability to sort and create merchandise displays.

Ability to make decisions with limited supervision.

General understanding of purchasing and inventory control principles in a public agency setting.

Must be able to use creative thinking for problem solving.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions

This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.

While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.

Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions

This is a position of special trust and requires the individual hired to successfully undergo an extensive criminal background check including credit history.

May need to relocate items of moderate to heavy weights.

Must be able to work a flexible schedule and travel to various locations for educational training, buying opportunities and to provide support to any satellite locations.

May need to work in a warehouse environment.

Job Specific Designation