Under the direction of the Patient Services Office Supervisor, assists in providing overall coordination of staff scheduling within the Patient Care Operations division (in cooperation with Directors) through the preparation of unit schedules and staffing reports. Maintains a computerized patient classification system which provides a basis for staffing recommendation and scheduling.
Operates the automated staffing and scheduling system, maintains database and system integrity. Maintains daily automated staffing designation and deployment, identifying persons on duty and their specific floor assignments, according to patient care needs per unit.
Coordinates staffing and determines resource allocation for designated patient care areas. Assists Supervisor, Directors, and Patient Care Coordinators (PCC) by recommending, adjusting and scheduling staff patterns to meet mission requirements of the Patient Care Operations division. Maintains record of patient acuity adjustments, relative to patient/unit.
Monitors quality of data. Maintains records of (1) orientation; (2) overtime; (3) double-time; (4) call logs; (5) patient acuity adjustments, and absence and tardiness for Patient Care Operations departments as directed. Contacts personnel (in cooperation with unit leadership teams and/or PCCs) to work in case of call-ins, due to illness or other valid reasons.
Communicates on an ongoing basis with the Occupational Health & Wellness Coordinator regarding any absenteeism anticipated to extend beyond five days (disability or LOAs). Develops and maintains constructive working relationships with management personnel and staff members to promote cooperation, employee satisfaction, and customer service. Finalizes staffing each shift with the Director/PCC. Processes Kronos corrections to the employee timecard.
Obtain medical records, traveling to offsite records when necessary in order to retrieve archived patient charts. Other projects as assigned by the Associate Vice President of Patient Care Operations, Resource Manager or Resource Director. Other duties as assigned.
High School graduate required. Secretarial training or 1 year of office experience required; 3 years preferred.
Required completion of MS Word, Excel, and database experience as evidenced by CVPH test requirements, certification or transcript; OR completion of CVPH Excel Course within 2 weeks of hire with assessment completed by instructor, designating candidate as proficient in excel program. Failure to pass the requirement will result in loss of position. Prior scheduling experience required.
Positive interpersonal communication skills; written and oral required. Initiative to complete assigned tasks with minimal direction required. Ability to organize and manage complex scheduling needs required.
Regular full-time and regular part-time employees must be able to advance to Level II within 6 months post-orientation to the position. Per diem employees will remain as Level I.
As applicable, the individual has training/competency in attending to the special needs and/or behaviors appropriate to the age of the patients for which care is being provided.
Cvph Medical Center