City Of Berkeley Berkeley , CA 94705
The Position Benefits Supplemental Questions
The City of Berkeley has brand new exciting opportunity in our Building and Safety Division for a Resilient Building Program Manager! This position plans, organizes, and directs activities and programs of the Housing Inspection and Community Services Sections within the Building and Safety Division.
The Housing Inspection section includes the Proactive Inspection Program, Reactive Inspection Program, Exterior Elevated Elements Program and other housing code enforcement programs. Community Services include community outreach for the Building and Safety Division, Soft Story Program, Unreinforced Masonry Program, federally-funded Retrofit Grants, Post-Disaster operations planning, and other seismic safety and hazard mitigation programs that encourage safety assessments and building retrofits, including but not limited to transfer tax rebate program for seismic improvements and the building occupancy resumption program.
The incumbent is responsible for formulating policy and procedures, developing goals and objectives, ensuring compliance with funding sources, developing and supervising staff, administering program budgets and directing day-to-day operations. This classification requires the exercise of considerable independent judgment in accomplishing the goals and objectives of the division, in providing problem resolution and representing the division in meetings with commissions and community groups. The incumbent assists the Building and Safety Manager with personnel matters, analyzes and report writing. Responsibilities are performed with a high degree of administrative discretion.
Typical duties include:
Administers the Housing Inspection and Community Services sections; may manage the Administration section;
Prepares a variety of written materials such as City Council reports, resolutions, correspondence, memoranda, and web content;
Formulates, recommends and implements policies, procedures, programs, new service approaches, and ordinances;
Assists in the preparation of budgets for the Housing Inspection and Community Services sections; monitors budget and expenditures to ensure targeted budgetary goals are met and justifies allocations and expenditures
Oversees revenue collection for the Rental Housing Safety Program;
Provides information to the community; makes presentations to boards and commissions as needed; coordinates project activities with other City departments;
Selects, directs, assigns, trains, and evaluates professional and administrative support staff and administers discipline as required;
Develops timetables and work programs; reviews and evaluates program data, considers alternatives and makes sound recommendations, including alternative courses of action, such as project restructuring, funding alternatives, and cost reduction;
Reviews the effectiveness of service delivery and work flow; makes and implements recommendations regarding such areas as organizational structure, staffing, productivity or procedure modifications to improve efficiency;
Assists property owners with completing mandated seismic retrofits, coordinating with permit specialists, plan checkers, inspectors, and design professionals to resolve obstacles to project completion;
Administers retrofit grant programs; coordinates with funders and prepares quarterly reports;
Tracks compliance with ordinances requiring retrofits of hazardous buildings and conducts code enforcement to increase compliance;
Manages the division's website;
Contracts with vendors to provide personal and professional services, including preparing Request for Proposals (RFPs), interviewing and selecting vendors and negotiating scope of work and payment terms.
A bachelor's degree from an accredited college or university with major course work in public or business administration, construction management, urban planning, communications, political science or a related field
Five (5) years of increasingly responsible professional experience in housing or building inspection, the development and delivery of community service programs, code enforcement, public administration, or property management including two (2) years supervising professional staff. A graduate degree in a related field is desirable.
Must be able to travel to various locations within and outside the City of Berkeley to meet program needs and fulfill job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required.
Knowledge and Abilities:Knowledge of:
Principles and practices of program management, including development, planning, monitoring, evaluation and administration;
Management and administrative principles and practices: including budgeting, development of goals and objectives and work planning and organization;
Pertinent federal, state and municipal laws and regulations;
Principles and practices of housing inspection and code enforcement;
Seismic retrofit and hazard mitigation practices;
The building permit process and its interaction with other City departments and external organizations;
Work-related computer applications such as Windows, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Outlook, and other related database management and record keeping programs;
Principles and practices of effective supervision including selection, training, motivation, development, evaluation, and discipline.
Coordinate, direct and evaluate the work of professional and support staff;
Train staff in work procedures and provide for their professional development;
Prepare clear and concise Council reports, correspondence, memoranda, procedures, web content, and other written materials;
Accurately interpret, apply and explain pertinent federal, state and local laws, including municipal building and housing codes and ordinances;
Administer and manage a variety of projects and programs; coordinate programs with other departments and agencies;
Develop, implement, and evaluate programs, services, policies, procedures, work standards, and management controls, and make sound recommendations for improvement;
Identify and analyze complex administrative, operational and organizational problems, evaluate alternatives and implement operational changes; prioritize competing demands under pressure;
Prepare, administer, and monitor program budgets;
Lead communications and outreach for the Division and make clear oral presentations;
Exercise sound independent judgment within general policy guidelines;
Establish and maintain cooperative working relationships and deal courteously with those encountered in the course of work;
Application Process:Applicants must submit the following:
City of Berkeley Employment Application
Attach a Resume
All materials must be received no later than 5:00 PM (PST) on the closing date. Postmarks, faxes and incomplete applications will not be accepted.
Resumes are not a substitute for a completed application.
The examination process will consist of:
Review of applications to ensure all required materials have been submitted and for minimum qualifications for the classification.
Applicants who meet the minimum requirements will undergo a competitive review and assessment of their supplemental questionnaire responses to evaluate education/training, and experience to determine the best qualified applicants.
Oral Exam (Oral Interview) - Applicants passing the minimum qualifications will be invited to participate in the oral exam tentatively scheduled the week of November 5, 2018. The examination will cover elements of the knowledge and abilities identified in this announcement.
Candidates passing the oral exam will have their names placed on an employment eligible list that will be used by hiring departments to fill positions.
Applicants passing all examination phases will have their names placed on an employment eligible list that hiring department(s) will use to conduct final selection interviews. Hiring Department(s) will contact applicants directly if selected to participate in their hiring/selection process.
Candidates under final consideration for employment with the City should expect to undergo an employment background/reference check that may include, but is not limited to: employment history, confirmation of educational credentials and degrees, licenses including driver's license, registrations, certificates, and other credentials as part of the appointment process. Some positions, depending on the nature of the work, also require a credit check and a review of Summary Criminal History obtained from the State Department of Justice through Live Scan fingerprinting.
DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate.
All City employees are required to provide services as Disaster Service Workers in the event of an emergency/disaster.
Exam Access Accommodation: In compliance with local, state and federal laws and regulations, the City of Berkeley will employ and promote qualified individuals without regard to disability. The City is committed to making reasonable accommodations in the examination process and in the work environment. Individuals requesting reasonable accommodations in the examination process must do so no later than the final filing date for receipt of applications, otherwise it may not be possible to arrange accommodations for the selection process. Such requests should be addressed to the Human Resources Department | 1-510-981-6800 | email@example.com |2180 Milvia 1st Floor, Berkeley, CA 94704. Requests can be made via email, phone, or in writing via U.S. mail.
Alternative Application Formats: This application material is available in alternative formats upon request. Alternative formats include audio-format, braille, large print, electronic text, etc. Please contact the ADA Coordinator, 2180 Milvia Street, Berkeley | Phone: 1-(510)-981-6300 | TTY: 1-(510)-981-6347| ADA@cityofberkeley.info and allow 7-10 days for production of the material in an alternative format.
The City of Berkeley is an EEO/ADA Employer.