Residency Program Administrator, General Surgery (Hybrid Opportunity)

Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need.

The Department of Surgery at Stanford University seeks a dedicated and proactive Residency Program Administrator to support the General Surgery Residency Program. As the backbone of our educational program, the Residency Program Administrator will serve an instrumental role in shaping our surgical residents' experiences, ensuring the program's smooth operation, and liaising with the surgical program leadership. The AA will assist with coordinating the program, facilitating learning opportunities for the residents, and compliance with various accreditation standards such as ABS, ACGME, NRMP, and AAMC.

The role of an administrative professional in a surgical residency program is multifaceted, requiring a blend of organizational, communication, and interpersonal skills. Their support is invaluable in ensuring the program's success and effectiveness in training future surgeons.

Duties include:

• Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.

• Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list.

• Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.

• Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees' status and activities as needed.

• Monitor and document the residency/clinical fellowship evaluation process.

• Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.

• Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.

• Assist the Admin Chief Residents, Program Manager, and Associate Program Directors.

• Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.

• Order office supplies, complete resident reimbursements and performs other duties as assigned.

• • Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Medhub

• Qualtrics

• Outlook Mail and calendar

• University financial systems - OFWEB

• Experience in an academic setting.

EDUCATION & EXPERIENCE (REQUIRED):

Two year college degree and one year of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.

• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.

• Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.

• Must have excellent customer service skills and ability to adapt to changing work environment.

• Proficient with Excel, Word and other applications required.

• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

• Rarely twist/bend/stoop/squat, kneel/crawl.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Hybrid 2-3 days in the office

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $34.62 to $43.75 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4535

• Employee Status: Regular

• Grade: F

• Requisition ID: 103542

• Work Arrangement : Hybrid Eligible