Residency Coordinator- Area: Surgery

Employment Type:

Full time

Shift:

Day Shift

Description:

The Department of Surgery is looking for an experienced Residency Program Coordinator.

Coordinates the administrative aspects of a healthcare professional residency program (medical, surgical, dental, podiatric) with special focus on becoming expert in program accreditation requirements, researching and submitting best practice ideas to program administration and assisting in the implementation of acceptable innovations. Also includes general administrative duties including the coordination of recruitment, initial processing, and continued provision of administrative services to residents. Oversees the entering of clinical rotation schedules and provides residency program-associated support services to the program director.

ACCREDITATION - Knows and applies concepts of accreditation to regular

program functions. Serves as expert in accreditation standards specific to the

specialty supported. Regularly reviews accreditation requirements. Researches

best practices for the discipline through regular review of the accrediting body

documentation and on-line networking. Maintains essential accreditation

documents (including program and resident-specific files) and coordinates

necessary review functions required for continued accreditation.

NEW RESIDENTS - Ensures all necessary paperwork related to new trainee

licensure, contracts and work authorization is complete, orders necessary

equipment such as lab coats and pagers, and assists in overall orientation of new residents. Facilitates resident completion of all institutional requirements for employment.

TRAINING PROGRAM - Schedules and completes required paperwork for all

resident/fellow clinical rotations (including off-site and interdepartmental rotations) and training program related conferences. Maintains electronic database of all clinical rotations (via Residency Management Program - New Innovations), clinic and call information.

Ensures the accuracy of all clinical assignments for compliance with CMS reporting. Ensures the availability of all rotation-specific goals and objectives, and records of didactic sessions. Coordinates the evaluation process by tracking the assignment, release and completion of evaluations, modifying existing or setting up new tools based on program director input, and reporting on complete/incomplete evaluations.

COMMUNICATION - Collaborates once weekly with program director and manager. Gathers information for and assists in the production of program informational materials such as training materials, manuals, and program addendum for off-site rotations. Serves as liaison to central office of Graduate Medical Education for gathering and supplying a variety of program-specific information.

REPORTING - Gathers and maintains data in a variety of electronic formats to

produce reports and supply requested information such as clinical rotations,

evaluations, and documentation gathering for internal and accreditation reviews. Also provide annual reporting required by AAMC-administered GME Track, ACGME-administered WebADS, FREIDA and other discipline-specific programs.

COMPLIANCE - Processes and ensures that employment agreements, licensure

and work authorization are current and appropriate. Facilitates necessary

communication and coordination to ensure compliance with all mandatory training and reporting.

LICENSURE AND WORK AUTHORIZATION - Processes and ensures ongoing

validity of licensure and work authorization. Engages in contract renewal.

PROJECTS - Supports and participates in ad hoc projects, reporting, and

development as needed on behalf of department and/or graduate medical

education function.

Requirements:

Minimum Education: Required: Bachelors Degree OR equivalent training acquired via work experience or education

Preferred: Bachelors Degree Specify Degree(s): Business Administration or related field.

Experience: Required: 3-5 years of previous job-related experience

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do.

Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve.

Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.