Residency Coordinator- (Area: Cardio-Thoracic Surgery-Fellowship)

Employment Type:

Full time

Shift:

Day Shift

Description:

Loyola Medicine, treating the whole person with compassion-to "also treat the human spirit." The Department of Surgery seeks an experienced Residency Coordinator. Will be responsible for maintain residency program and apply concepts and standards of accreditation.

Must have previous experience experience

The Residency Coordinator will be responsible for Coordinating the administrative aspects of a healthcare professional residency program (medical, surgical, dental, podiatric) with special focus on becoming expert in program accreditation requirements, researching and submitting best practice ideas to program administration and assisting in the implementation of acceptable innovations. Also includes general administrative duties including the coordination of recruitment, initial processing, and continued provision of administrative services to residents. Oversees the entering of clinical rotation schedules and provides residency program-associated support services to the program director. This position will support both Cardiothoracic Surgery and Clinical Cardiac Electrophysiology programs.

Position Responsibilities:

• ACCREDITATION - Knows and applies concepts of accreditation to regular program functions. Serves as expert in accreditation standards specific to the specialty supported. Regularly reviews accreditation requirements. Researches best practices for the discipline through regular review of the accrediting body documentation and on-line networking. Maintains essential accreditation documents (including program and resident-specific files) and coordinates necessary review functions required for continued accreditation.
• NEW RESIDENTS - Ensures all necessary paperwork related to new trainee licensure, contracts and work authorization is complete, orders necessary equipment such as lab coats and pagers, and assists in overall orientation of new residents. Facilitates resident completion of all institutional requirements for employment.
• TRAINING PROGRAM - Schedules and completes required paperwork for all resident/fellow clinical rotations (including off-site and interdepartmental rotations) and training program related conferences. Maintains electronic database of all clinical rotation (via E-Value), clinic and call information. Ensures the accuracy of all clinical assignments for compliance with Medicare scrutiny. Ensures the availability of all rotation-specific goals and objectives, and records of didactic sessions. Coordinates the evaluation process by tracking the assignment, release and completion of evaluations.
• COMMUNICATION - Collaborates once weekly with program director and once weekly with manager. Gathers information for and assists in the production of program informational materials such as training materials, manuals, and program addendum for off-site rotations. Serves as liaison to central office of Graduate Medical Education for gathering and supplying a variety of program-specific information.
• REPORTING - Gathers and maintains data in a variety of electronic formats to produce reports and supply requested information such as clinical rotations, evaluations, and documentation gathering for internal and accreditation reviews. Also provide annual reporting required by AAMC-administered GME Track, ACGME-administered WebADS, FREIDA and other discipline-specific programs
• COMPLIANCE - Processes and ensures that employment agreements, licensure and work authorization are current and appropriate. Facilitates necessary communication and coordination to ensure compliance with all mandatory training and reporting.
• LICENSURE AND WORK AUTHORIZATION - Processes and ensures ongoing validity of licensure and work authorization. Engages in contract renewal
• PROJECTS - Supports and participates in ad hoc projects, reporting, and development as needed on behalf of department and/or graduate medical education function.

Magis & Service Excellence Accountabilities:

• Responsible for consistently demonstrating our Magis values of Care, Concern, Respect and Cooperation through teamwork and effective communication in an effort to prevent and solve problems and to achieve quality outcomes, patient safety, customer satisfaction and a safe environment.

• Responsible for developing and maintaining an environment of service excellence as outlined in the Service Excellence standards.

Position Requirements:

Minimum Required:

• Bachelor's Degree OR equivalent training acquired via work experience or education

• 3-5 years of previous job-related experience

• Specify Degree(s): Business Administration or related field.

Preferred:

• Bachelor's Degree

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.