Comdata Inc Schaumburg , IL 60196
Posted 5 days ago
What We Need
Corpay is currently looking to hire a Reservation Supervisor within our Lodging division. This position falls under our TA Connections line of business and is located in Schaumburg, IL. In this role, you will be responsible for overseeing the agents assigned to the specific shift and ensuring that the scheduled functions and tasks of the Reservations desk are completed on a timely manner and following the defined procedures. The supervisor will also train, coach, and mentor, ensuring productivity and service level agreements are met or exceeded. This position requires strong leadership and interpersonal skills, as well as experience working under pressure in a dynamic and demanding environment. This position executes Corpay's Airline Division strategy to support the company business strategy and values. You will report directly to Jason Stockdale and regularly collaborate with supporting team(s)/department(s).
How We Work
As a Supervisor you will be expected to work onsite will set you up for success by providing:
Assigned workspace in Schaumburg, IL office
Company-issued equipment
Training
Role Responsibilities
The responsibilities of the role will include:
Assigning shift activities to Reservation Agents
Ensuring that Reservations agents understand and acknowledge their assigned tasks
Maintaining the team's schedule/roster updated to accurately reflect deviations from the original plan, as well as any approved modification
Acting as the main liaison between the client's duty manager and TA Connections Reservations Desk
Working closely and in sync with client's Crew Tracking, Crew Scheduling and other groups relevant to satisfy all operational requirements.
Communicating with internal departments and management to resolve problems and expedite work
Ensuring there is alignment, clarity and consensus before communicating relevant information and/or instructions to the Reservations Team
Maintaining an environment of positivity, open and respectful communications, and professional behavior.
Responsible for reporting any and all incidents in a formal and professional manner to the direct report and/or HR.
Leading, guiding, and managing the shift resources efficiently to maintain a proper work load balance between activities and ensure tasks are shifted based on priority
Monitoring and report agents' attendance, punctuality, breaks, and adherence to Companies' policies and Employee's Handbook
Monitoring and confirm that all agents have access to the tools, systems and defined resources that will allow them to perform their job duties as per Standard Operations Procedures
Effectively utilizing all tools and technology to process, track and report transactions
Mastering all agent's activities and tasks and execute them when needed, which include, but is not restricted to:
Booking and updating hotel accommodations and ground transportation
Last minute sourcing for hotel and Ground transportation options
Rate negotiating
Managing communications with hotels and GT vendors through email and phone calls
Accurately registering in TA Connections System and applications all reservations information, agreements, approvals and background information relevant for future research and troubleshooting
Other assigned on an ad-hoc basis
Assisting, support, and provide guidance to all Reservations agents on shift with shift activities
Responsible for accurate and timely execution of Hotel relocations of crews and formal communications with main stakeholders
Executing and completing all routine shift activities assigned to the supervisor role such as, but not limited to, reporting and agent assignments.
Monitoring performances of shifts agents for assistance with evaluations, quality assurance, and training purposes
Regularly providing positive and/or constructive feedback to Reservations Agents and colleagues regarding their tasks, performance, and issue-resolution accomplishments
Maintaining levels for Performance and Core Competency objectives (see Performance Guide for details)
Informing, advise, and make recommendations to leadership and Ops management regarding any individual's opportunities for improvement in a constructive and conducive way; maintain discretion as needed
Adhering to CORPAY rules, regulations, and policies which are now in effect, or as subsequently adopted or modified by the Company
Assisting with other tasks or special projects as assigned by manager
Qualifications & Skills
High School Diploma or GED equivalent
Minimum 3+ years proven experience in a call center environment required
Proven experience in a supervisory level role (required if applicant is not a TA Connections employee)
Experience with call center supervision in the airline industry preferred
Thorough knowledge of call center technology and client relationship principles and best practices
Effective oral and written communication skills; delivers messages in a clear, concise manner with strong attention to details
Effective organizational, analytical, and problem-solving skills
Ability to interact with clients and business partners both electronically and via telephone
Excellent interpersonal and client relationship skills
Ability to manage and provide feedback to all individuals
Flexibility to adapt to changing customer requirements and schedules
Proficient internet research skills for customer information
Proficiency with SABRE (preferred)
Proficient in handling multiple priorities in a high volume, target-based environment
Proficient in Microsoft Office (Word, Excel and PowerPoint), MS Project preferred
Benefits & Perks
Medical, Dental & Vision benefits available the 1st month after hire
Automatic enrollment into our 401k plan (subject to eligibility requirements)
Virtual fitness classes offered company-wide
Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
Philanthropic support with both local and national organizations
Fun culture with company-wide contests and prizes
Equal Opportunity/Affirmative Action Employer
Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.
For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEO and Pay Transparency
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Other details
Job Family Service
Pay Type Hourly
Employment Indicator Employee
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Comdata Inc