Research Support Coordinator - Hematology/Oncology

BASIC FUNCTION

Contribute to the success of the oncology research investigators by providing administrative services through the coordination and support of operations and/or lead the organization by planning, directing, and evaluating operations. Support the daily operations of the oncology investigators and other research staff, including coordination of specialized events and activities, appropriateness of expenditures and contract or grant requirements.

KEY AREAS OF RESPONSIBILITY

Operational Support and Management:

Assist with the coordination/collection and preparation of data for research/grant proposals. Evaluate requests for proposals (RFP); review proposals and assume completeness; route proposals.

Monitor accounts/expenditures; reconcile statements.

Monitor compliance with contract/grant terms in accordance with University policies and state and federal regulations.

Support the daily operations of the oncology investigators and other research staff, including coordination of specialized events and activities, responding to inquiries, website maintenance, travel coordination, monitor research protocols.

Submit grant applications and forms for NIH and other government, non-profit, and private organizations electronically using Grants.gov, Cayuse, and any other appropriate website or mechanism.

Assist with purchasing and reimbursement processing - P-req, E-voucher, Pro-Trav and E-buy.

Maintain updated faculty bio sketches and CVs, facilities and resources.

Maintain multiple office calendars. Schedule and coordinate meetings, activities of laboratory staff and visitors, conferences and special events. Coordinate activities between labs and other outside parties.

Financial Responsibility:

Initiate purchasing requests for supplies and equipment.

Monitor accounts/travel expenditures; reconcile statements.

Strategic Planning:

May assist in the coordination/preparation of strategic plans in support of the oncology research faculty through the compilation of reports and correspondence. Establish timelines, remind contributors, proof and edit.

Information Management:

Typically, is the primary contact for the project, program, unit, department, or college/division by providing information and responding to inquiries. Gather and provide information using available resources.

Communications Management:

Prepare confidential correspondence to both internal and external constituents. May serve as primary contact for building maintenance and facilities management.

QUALIFICATIONS

A Bachelor's degree or an equivalent combination of education and experience is required.

Excellent written and verbal communication skills are required.

6 months of administrative experience in an academic medical setting is required.

Experience with overseeing and organizing events is required.

Experience reviewing and processing administrative account expenditures is required.

Previous customer service experience is required.

Proficiency in Microsoft Office applications including Outlook, PowerPoint and Word is required.

Knowledge of University policies, procedures, regulations, and guidelines as well as familiarity with UIHC is desirable.

Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume

• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact michaela-davis-1@uiowa.edu

Additional Information

• Classification Title: Research Support Coordinator

• Appointment Type: Professional and Scientific

• Schedule: Full-time

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare

• Contact Name: Michaela Davis

• Contact Email: michaela-davis-1@uiowa.edu