Research Services Administrator

Dept Number/Name: 0-7901-000 / VP Research

College Division: Research-VP

Salary Plan: Administrative

Job Code/Title: 4400 / Research Svcs. Administrator

Hiring Salary/Salary Range: $42,000 - $55,000

Position Number: 00017894

Hybrid schedule details: (combination of remote work with some in-person on site work required for certain projects, meetings, and activities)

ORGANIZATIONAL SUMMARY:

USF Research & Innovation (USFRI), a vice presidential division, is charged with the central administration and oversight of the USF research enterprise. USFRI promotes research; stimulates economic development and corporate partnerships; provides services and assistance to facilitate faculty, staff, and student research efforts; ensures compliance with research-related laws, regulations, and policies of federal, state, sponsoring agencies and organizations, and the university; and provides for the protection and promotion of intellectual property generated by USF System employees. The Office of the Vice President includes Central Services Administration (human resources, budgets/finance, purchasing, research technologies), Sponsored Research; Research Integrity & Compliance; Comparative Medicine; Technology Transfer Office/Patents & Licensing; USF Research Foundation, Inc.--which includes USF CONNECT and the USF Research Park; the Institute for Advanced Discovery & Innovation, Faculty Honors & Awards, and Florida Inventors Hall of Fame, among others.

POSITION SUMMARY:

This position reports to the Director of Faculty Honors in the office of the Vice President for Research & Innovation, and is responsible for supporting the administrative functions of the department, which includes Faculty Honors, the Institute for Advanced Discovery & Innovation, and the USF I-CORPS program. Responsibilities include a broad range of administrative duties supporting research and innovation, including establishing and maintaining program standards and eligibility requirements, researching and recommending new programs and/or revisions to existing programs, planning events, developing written communications, budget management, research and reporting, managing travel, meeting coordination and management, promoting and marketing programs and events, and administering other special projects in support of significant long-term and short-term objectives. This position maintains extensive knowledge of university, vice presidential area, and department policies and procedures, and must be able to interpret and apply them to support university and external constituents.

RESPONSIBILITIES:

Administer USFRI's ResearchOne initiative: soliciting, evaluating and processing applications; maintaining records; implementing distribution of funding; developing and implementing related communications; preparing and presenting reports; allocating and tracking awarded funds.

Coordinate and administer two internal faculty research recognition awards programs: USFRI Excellence in Innovation Awards, and Faculty Outstanding Research Achievement Awards.

Coordinate several annual events for USF Research, including: Student Research Awards Luncheon, Faculty Research Awards Luncheon, Faculty Honors events; and serve as USF Research liaison/coordinator for New Faculty Orientation/Expo event.

Serve as USFRI liaison to the Associate Deans of Research advisory group, and the USF Chapter of the National Academy of Inventors; and other advisory committees as assigned.

Administer, track, and report on departmental budget, travel, expenses, and contracts. Prepare check requests; submit purchases via PCard; coordinate with various other USF departments (e.g., Payroll, HR) as needed; maintain knowledge of USF contract management system, BullMarketplace, and related USF Purchasing tools.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a master's degree in an appropriate field of study, or a bachelor's degree in an appropriate field and two years of experience in administrative services. Four additional years of directly relevant and progressively responsible administrative experience may be substituted for the bachelor's degree.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

PREFERRED:

Minimum of two years experience working in an administrative role in a higher education/academic institution. Extensive experience with customer service, relationship building and interacting with stakeholders at all levels.

Demonstrated ability to understand and execute basic fund budget management.

Excellent verbal and written communication skills. Experience with project management and event management.

Experience with communications across platforms, including ability to create original content. Must be flexible and able to work both independently and in a team environment.

SPECIAL SKILLS/TRAINING:

Microsoft Office Suite, Adobe Suite

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37070

Posting Date: 05/24/2024

Posting End Date: 06/28/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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