Research Program Coordinator - Bioengineering

Research Program Coordinator

Department of Bioengineering

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Department of Bioengineering at The Grainger College of Engineering seeks applicants for the position of Research Program Coordinator. The Research Program Coordinator will assist Dr. Mark Anastasio in the management and coordination of his research laboratory and provide publications and grant proposal support.

Duties and Responsibilities:

Administrative

• Prepare, create, and keep current a variety of documents, including CVs, biographies, biosketches, annual reports, and spending tables.

• Update biodata as needed in the my.bioe portal.

• Manage calendar appointments for research related meetings, both internal and external, and notify participants. Lab meetings will require polling students for availability each semester.

• Interface with the Engineering Business Shared Services office to ensure processing and approval of research group purchase orders and invoice payments. Monitor grant and non-grant research account balances and track expenditures as needed.

• Arrange research related travel, including conference registrations, speaking engagements, and travel reservations, as well as the associated reconciliation, expense report entry, etc. Add travel arrangements to Dr. Anastasio's calendar.

• Maintain the research group website.

• Utilize software to track letter writing requests.

• Maintain internal databases for tracking published manuscripts, supporting grants, and group data tracking.

• Serve as a T-card and P-card holder for administrative support to Dr. Anastasio's research group, including but not limited to purchasing and travel related expenses for research meetings, conferences, and speaking engagements.

• Work with HR shared services to process new appointments and renewals for graduate students, postdoctoral research associates, research scientists, and visiting scholars.

• Assume additional duties to further the mission of Dr. Anastasio's laboratory.

Scientific Publications

• Edit/proofread scientific manuscripts prior to submission for grammar and readability, ensuring the text, references, and accompanying files conform to the guidelines specific to each journal.

• Shepherd manuscripts through the publication process, beginning with initial electronic submission through the revision process, to finalization of proofs, corresponding with coauthors and editorial offices as needed.

• Edit editorials, general science pieces, and publicity pieces.

• Serve as point-contact with the department's communications and marketing team for news articles related to research papers.

Grant Proposals

• Assist with grant proposal and annual progress report writing, including editing, formatting, and referencing, as well as collecting required information to ensure forms such as biosketches are up to date.

• Finalize documents for grant proposals/progress reports and work closely with relevant business/grant offices to ensure timely submission and compliance with agency guidelines.

• Respond to requests from both on-campus and off-campus collaborators for grant-related documents for proposals/progress reports.

• Ensure all publications comply with funding agency mandates, including article deposition into required databases.

• Ensure research group members meet funding agency compliance requirements such as financial disclosures, research training, and NIH Commons IDs.

Minimum Qualifications:

• Bachelor's degree
• A total of one (1) year (12 months) in education, training, and/or work experience in the area of administration, project management, grant management, or research administration.

o (NOTE: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Knowledge, Skills and Abilities:

• Extensive knowledge of the departmental, college, and campus policies and procedures, as well as the ability to establish working relationships with staff among the department, college, and campus.

• Experience with scientific writing.

• Knowledge of imaging research.

• Ability to work independently.

• Must be able to communicate effectively with others (including proper grammar, spelling, and punctuation).

• Knowledge of Microsoft Office and general office practices and procedures expected.

• Must be able to handle confidential information and must remain discreet in all activities.

• APPOINTMENT INFORMATION

This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The minimum salary is $60,000, commensurate with experience and qualifications. Employees hired into this position will be expected to work onsite on a full-time basis with the possibility of hybrid work options available. Work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on July 8, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amy Meharry at amym@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1025285

Job Category: Administrative

Apply at: https://jobs.illinois.edu