Research Grant Administrator

Jackson Laboratory Farmington , CT 06030

Posted 7 months ago


Working under limited supervision within the Sponsored Research Administration (SRA) group, Research Grant Administratorsare responsible for providing administrative and financial management for JAX research and other sponsored program (grants and contracts) activities in the pre-award and post-award phases. This position will support the research enterprise by providing excellent, consistent proposal development and award management support for JAX faculty.

Providing direct professional support and guidance to Principal Investigators (PIs) in the administrative preparation and submission of proposals and the administration of grants, contracts and related funds to faculty and staff in an assigned portfolio. This position provides a high level of client satisfaction through strong relationship management skills. The successful candidate will demonstrate the ability to anticipate the needs of PIs and their Administrators in the submission, negotiation and execution of grants and contracts.

Reporting to the Pre-Award and Post-Award Manager, the incumbent is responsible for "cradle to grave" pre-award and post-award grants management activities including (but not limited to):

  • Pre Award: Coordination of grant proposals, reviewing and approving all sponsored budgets, budget justifications, and other required administrative data. Takes the lead on assigned submissions and sees them through to completion, from initiation to internal SRA approval and external submission. Duties include: reviewing submission guidelines, creating a workable timeline, collecting and editing documents, creating budgets (includes calculating salaries and annual increases/fringe rates/IDC rates) and justifications.

  • Post Award: This includes initial compliance checks and grant set up, budget distribution and effort allocation, monitoring of budget variances and frequent meetings with project stakeholders, progress reports, FSRs, NCE and administrative action requests, budget analysis, account reconciliation, and project future spending.


Pre Award:

  • Works directly with Principal Investigators (PIs) in the preparation, electronic submission and pre-award administration of grants and contracts, including subawards and annual progress reports. Interprets federal and state guidelines on grant applications.

  • Researches and informs investigators of specific application requirements for varying funding sources and corresponding JAX polices;

  • Oversees, prepares and compiles all components of grant submissions ensuring proposals are formatted, assembled, validated and submitted in accordance with granting agency requirements;

  • Prepares grant budgets and drafts budget justifications based on investigator input and Funding Opportunity Announcement (FOA) requirements in compliance with sponsor/donor and JAX policies;

  • Utilizes detailed checklists to manage timelines and the overall progression of submissions to ensure the completion of high quality, compliant proposal applications that are responsive to specified FOA; escalates issues requiring attention to the Pre-Award and Post Award Manager/Senior Manager, or Director, SRA.

  • In coordination with the Grants Financial Analysts and the PIs, promotes accurate preparation and timely submission of progress reports as required by sponsoring program;

Post Award:

  • Assists PIs and Grants Administrators with grant budget development by providing salary and FTE information and ensuring accuracy of budget before submittal. Calculates JAX Overhead Cost Allocation.

  • Ensures correct data are collected, provides spending analysis/projections and suggestions for resolving surplus or deficit funding; makes adjustments as needed to resolve issues with spending; meets regularly with PIs and SRA Managers to review PIs' research portfolios. Prepares clear and formatted spreadsheets for presentation.

  • Performs Labor Distribution for JAX faculty and other research staff, facilitates effort certification process, calculates and tracks NIH cost sharing. Analyzes effort allocation, program costs, and prepares adjustments at the PI's direction.

  • Tracks faculty bridge funding needs and notifies administration of potential gaps well in advance. Monitors existing bridge funding with spreadsheets.

  • Monitors incoming and outgoing subawards. Ensures spending is on-track with budget, invoices and payments are timely, and assists with close-out at end of budget period.

  • Conducts accurate, insightful financial analysis; prepares and reconciles with PIs monthly financial and status reports of grants and contracts.

  • Performs extension of grant periods, carryover of un-obligated balances, authorization of pre-award costs and the coordination of "just-in-time" filings;

  • Tracks faculty research performance metrics and performs ad-hoc analysis. Regularly presents data to Associate Director, Research Reporting and Analytics.

Works closely with JAX staff involved in sponsored research activities to ensure effective, accurate, and efficient procedures. Works closely with pre- and post-award colleagues in support of team cross-training to assist in peak load times.


  • Bachelors' degree in Business or related field and 4-6 years of experience in research grants administration.

  • Experience in carrying out a range of financial analysis and budgetary forecasting;

  • Possess traits of good judgment, confidentiality, and discretion with colleagues and constituents

  • Proficient in applicable word processing (Word) and spreadsheet (Excel) applications;

  • Demonstrated familiarity with Uniform Guidance - preferred.

  • Demonstrated familiarity and experience with NIH, DOD and NSF applications processes, as well as those of other federal agencies and voluntary health organizations such as American Cancer Society, American Heart Association, etc.

  • Preferred certification: Certified Research Administrator (CRA),Certified Pre-Award Research Administrator (CPRA), Certified Financial Research Administrator (CFRA)

  • Strong interpersonal skills to work in a high-profile environment to effectively deal with a wide variety of people and personalities requiring discretion, judgment, tact and diplomacy.

  • Ability to work in a fast paced environment, requiring exceptional time management skills to meet short deadlines

Please submit a cover letter of interest and resume!

About Us

The Jackson Laboratory (JAX, is a nonprofit biomedical research institute with over 2,000 employees whose mission is to discover precise genomic solutions for human disease and empower the global biomedical community in the shared quest to improve human health. A National Cancer Institute-designated Cancer Center, JAX has a mammalian genetics headquarters in Bar Harbor, Maine, a facility in Sacramento, California, and a genomic medicine facility, The Jackson Laboratory for Genomic Medicine (JAX-GM), in Farmington, Connecticut.

JAX-GM is transforming medicine by improving patient care, lowering costs, and increasing life span and health span. JAX-GM's research focuses on the complex genetic causes of disease and on the development of genomic solutions tailored to each person's unique genetic makeup.

JAX-GM sits on a 17-acre site on the campus of the University of Connecticut Health Center. The 183,500-square-foot facility opened in the fall of 2014. Now, it houses over 300 biomedical researchers, technicians, and support staff in state-of-the-art computing facilities and laboratories.

JAX-GM resides in the scenic town of Farmington, in the state's capitol region. The Hartford region, which offers some of the best public schools in the country, is made up of both bigger cities and smaller, charming historic New England towns. JAX-GM is also geographically located within 2 hours of Boston and New York and is close to multiple transportation systems, including bus lines, highways, railroads and international airports.

JAX employees work in a collaborative, value-driven, and team-based environment where the focus is on advancing science and improving patients' lives. Researchers apply genetics to increase the understanding of human disease and advance treatments and cures for cancer, neurological and immune disorders, diabetes, aging, and heart disease. JAX was voted among the top 15 "Best Places to Work in Academia" in the United States in a poll conducted by The Scientist magazine!

Our Values:

INTEGRITY - Courage and commitment to do what is right

PEOPLE - Inspiring our people to enhance the health of all

ONE TEAM - Unified by our promise to transform medicine and science

EXCELLENCE - Achieving world-class results

INNOVATION - Leading with discovery and creative solutions

STEWARDSHIP - Caring for and enhancing the resources entrusted to us

What do we have to offer?

JAX offers a dynamic and supportive work environment, competitive salaries, and a comprehensive benefits package, including a medical plan, outstanding retirement plan, generous paid time off, and tuition reimbursement including an MBA program. Our campus offers a fitness center with an award-winning wellness program and an onsite full service cafeteria.

Most importantly, every position contributes to JAX's mission of discovering precise genomic solutions for human disease and empowering the global biomedical community in our shared quest to improve human health.

The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

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