Research Funding Administrator

Position Information

Classification Title Fiscal Affairs Manager FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The Research Funding Administrator position is considered a hands-on, high-level responsibility individual that reports to the Research Project Manager for all research/sponsored accounting including monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This incumbent serves as the contact for pre and post-award grant administration between the Franklin College Business Office (FCBO) and UGA's Office of Sponsored Project Administration (SPA). In the pre-award stage, the person in this position closely interfaces with Principal Investigators and Sponsored Programs in the submission of grant proposals. The employee provides support for post-awarding activities, such as monitoring grant awards for accuracy and compliance with standards and providing post-award guidance. This individual manages and prepares monthly reconciliation reports for the unit's research/research related accounts and will aid faculty and staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

• Direct experience in the area of research administration or financial project management.

• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.

• Knowledge of pre-award and post-award regulatory requirements.

• Familiarity with grant policies related to federal funding agencies.

• Strong attention to detail.

• Substantially developed interpersonal and teamwork skills to successfully work with a variety of groups in an academic environment.

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

• Software experience and expertise in:

• MS Office Suite

• Adobe

Physical Demands

• Sitting and working at a computer for extended periods of time.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Post-Award:

• Provide financial support and reports to faculty in the post-award stage of research projects.

• Account management and monthly reconciliation for restricted projects.

• Process HR/payroll actions that are related to grant projects for faculty and staff.

• Meet with faculty PI's to review account activity, and ensure proper close-out of accounts.

• Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.

• Assist faculty with effort and assist with planning.

• Interface with and assist the departmental accountant with correct chart strings for travel authorities and expense statements, especially as it relates to grant projects.

• Sub-contract administration, administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.

• Ensure that grant activities and expenditures are in accordance with federal, state, and university policies.

Percentage of time 75 Duties/Responsibilities

Pre-Award:

• Serve the Franklin College faculty in preparing and processing highly complex grant proposals, assist with proposal development, and non-typical reporting requirements utilizing the e-portal.

• Assist faculty, staff and graduate students in propose/application development, preparation and submission (both new proposals and proposal for additional funding to existing agreements).

• Create budgets, budget justifications, cost share budgets, directions regarding proposal content and formats to assure compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.

• Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub-contracts.

• Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.

• Provide assistance in identifying potential funding sources appropriate to faculty or students area of expertise or interest.

• Assist the PI in writing justifications for special approvals and exceptions to OMB policies.

• Handles all inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.

• If necessary, works with the Foundation Office in proposal submission activities, including initiative review, eligibility assessment, and technical and budget development.

Percentage of time 15 Duties/Responsibilities

Approvals and Compliance:

• As a member of the staff in the department, this position supports the faculty, staff and students in the Franklin College of Arts and Sciences; this position either provides the requested customer service or refers it to the appropriate staff member to respond; in cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the manager and/or director to possible alternative resources.

• Coordinate and provide leadership on special projects assigned by the director.

• Perform tasks and assignments as instructed by the departmental leadership.

• Collegiality, as well as professional and ethical conduct, is expected of all employees when engaging with colleagues, faculty members, students, administrators, and members of the public.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jane Worley Recruitment Contact Email jaworley@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.