San Mateo Medical Center (SMMC) is the safety net hospital and clinic system for San Mateo County (SMC) with a 2020 county population of 778,001. SMMC has been hit hard by COVID-19, with Latinx patients comprising 81% of our total COVID-19 cases and 82% of our hospitalized cases. Since June 2020, SMMC has been recruiting patients into Stanford's COVID-19 outpatient treatment and vaccine trials. To date, SMMC patients have participated in the following Stanford COVID-19 related research: outpatient treatment, natural history of long COVID, prevention, and vaccine trials.
The COVID-19 pandemic has laid bare existing health disparities, and highlighted the need for COVID-19 care and research to be advanced in a way that ensures historically marginalized communities who have born a disproportionate morbidity and mortality from COVID-19 have access and direct benefit to the rapidly evolving scientific advances for SARS CoV2. Traditional strengths of academic medical centers include the ability to pursue cutting edge research, while San Mateo County Health has clinical expertise and trusted access for the most vulnerable and underserved populations. Bridging these two institutions requires explicit partnership and would benefit from formal research infrastructure.
The current vacancy is a bridging role for a shared bilingual (Spanish-English) part-time study coordinator who would oversee SMMC-Stanford CoV2 study recruitment. Additionally, this coordinator would organize communication and convening (e.g advisory committee) of key stakeholders to guide decisions on which research collaborations are prioritized.
The ideal candidate would possess the following:
Spanish/English bilingual is required;
Experience in using E-Clinical Works and Soarian Cerner, or the ability and interest in learning these systems;
Excellent communication skills, phone etiquette, and customer service skills with patients, clinicians, staff, and colleagues;
Ability to work independently and within established timeframes;
Excellent organizational skills;
Proficient computer skills using Microsoft Word, Excel, and email;
Respect for patient confidentiality and privacy.
NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment. Examples Of Duties
Support the Chief of Infectious Disease's efforts to connect SMMC patients to COVID related research studies and Emergency Use Authorization treatments (e.g. Monoclonal Antibody treatments) available at Stanford's academic center by:
Reviewing daily list from SMMC lab reports of SARS CoV2 positive SMMC patients to offer Stanford outpatient COVID-19 trial participation.
Conducting outreach to approved SMMC patients to send contact information to Stanford for consideration of outpatient COVID trial(s).
Once patient consent is obtained, send patient information to Stanford in accordance with SMMC HIPPA protocols and serve as liaison to SMMC Primary Care clinicians.
Work collaboratively with the Medical Staff Office, SMMC Business Intelligence Team, the SMMC Analytics Team, and the Chief of Infectious Disease to coordinate the creation of a dashboard of SMMC patients participating in Stanford COVID-19 trials for presentation to stakeholders and to inform mutually beneficial research undertakings.
As needed and at the direction of the Chief of Infectious Disease, serve as a liaison to update SMMC medical staff on Stanford COVID-19 related research opportunities.
Develop positive working relationships with SMMC colleagues and colleagues from SMMC partner organizations.
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
If you are interested in being considered for this extra help position the following items must be submitted via e-mail:
Describe your overall experience and why you think this position is a good fit for you.
Describe a complex project you helped to coordinate from beginning to end and include specific tasks and areas you were responsible for and any deadlines and tasks that required attention to detail associated with the project. Submit samples of project management lists or other tools created to manage a project a project if applicable.
This is a part-time position of 20 hours per week. How many hours would you be available to work per week?
Please include the words " ResearchCoordinator - Extra Help Position" in the subject line of email submission. All submitted materials must be in a Word or PDF format.
Please submit the above listed materials via email to:
Priscilla Romero, Manager of Medical Staff Office at firstname.lastname@example.org
Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.
This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the San Mateo County Human Resources Department.
Apply immediately. Application materials will be accepted until position is filled. This posting is open on a continuous basis and selection may be made at any time within the process.
NOTE: Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (cover letter with responses to supplemental questions and a resume) will not be considered.
San Mateo County is an Equal Opportunity Employer
The County Of San Mateo