Research Center Coordinator

Job Description

The Research Center Coordinator will work closely with and under the direction of Dr. Jennifer Munson, Director for the Cancer Research Center at Fralin Biomedical Research Institute at VTC, in Roanoke, VA. The incumbent will maintain a working knowledge of stakeholders, collaborators, and programmatic and administrative objectives in order to schedule and organize meetings, assist in purchasing and reimbursement requests, and generate travel and meeting itineraries for members of the team and guests. This position will assist the Center director in planning and execution of collaborative projects. Experience in business operations is preferred.

Further, the incumbent will:

• Manage, with precision and a high level of detail, the complex schedules of the Director and the Center, to include receiving meeting and calendar requests and coordinating logistics for scheduled meetings, seminars, and CRC related events

• Provide administrative support to senior administrator/executive with calendaring, complex scheduling supporting meetings, and recruitment/visitor itineraries.

• Identify Diversity, Equity and Inclusion speakers for the Center's various programs and seminar series

• Assist with training, mentoring, and curricula development for CRC related programs

• Interface with CRC in Washington, DC as it pertains to event and retreat collaboration

• Serve as a representative in replace of Center Director in various meetings and for projects, as needed.

• Coordinate and book domestic and international travel arrangements for members of the team.

• Process financial and travel reimbursements

• Screen and manage correspondence, inquiries, and reports by routing to relevant staff members in an accurate and timely manner.

• Maintain working relationship with departments throughout the Institute and main campus, including Admin, Human Resources, Finance and Facilities in order to accomplish tasks.

• Require a high degree of confidentiality, flexibility, and collaboration across a matrixed organization.

• Additional administrative and operational duties as assigned.

Required Qualifications

• Experience providing administrative support to senior administrator/executive with calendaring, complex scheduling, and supporting meetings

• Demonstrated program and project management skills and/or experience

• Excellent communication grammatical skills and care to precision for written and oral communications

• Experience working in a demanding, fast-paced environment. Possesses a high level of organization and time management skills to manage time sensitive and competing priorities

• Must have excellent interpersonal, organizational, and communication skills, and the ability to interact respectfully with all individuals in a diverse multicultural environment

• Proven ability to cultivate positive working relationships, build and maintain a team based approach, and gain the trust and respect of all levels of internal and external constituencies

• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact

• Demonstrated knowledge and experience with standard business office equipment and commonly used software and tools, such as Microsoft Office, electronic mail, and the internet

Preferred Qualifications

• Prior work experience in higher education

• Desire and ability to understand and communicate Virginia Tech and FBRI policy and procedures related to general financial administration (for the purpose of travel processes, purchasing and reimbursements, and research faculty/staff appointments (including undergraduate, graduate, and post-doctoral hires both domestic and international).

• Bachelor's degree, or specialized training and/or significant experience equivalent to a degree.

Pay Band

4

Appointment Type

Restricted

Salary Information

Commensurate

Review Date

6/7/2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brittany Shelton at sheltb@vtc.vt.edu during regular business hours at least 10 business days prior to the event.