Research Administrator

University Of Wisconsin System Milwaukee , WI 53201

Posted 3 weeks ago

Research Administrator Position Number 02316848 Division College of Engineering and Applied Science Department B1901 CEAS ADMINISTRATION Position Type Non-Teaching Academic Staff Appointment Type Fixed Renewable FLSA Status Exempt Percent 100 Posting Type Staff Introduction (Description of School/College/Dept/Program)

The College of Engineering & Applied Science at the University of Wisconsin-Milwaukee invites applications for a Research Administrator position working with the Office of Research in the College of Engineering & Applied Science, University of Wisconsin-Milwaukee.

The University of Wisconsin-Milwaukee (UWM) is a doctoral/research intensive university, R1 in the Carnegie Classification, and is also Wisconsin's premier public urban institution offering comprehensive professional, science, and liberal arts education at the undergraduate and graduate level to its 25,000 students.

The College of Engineering & Applied Science (CEAS) is committed to excellence in scholarly research and teaching across all seven departments-Biomedical Engineering, Civil and Environmental Engineering, Computer Science, Electrical Engineering, Industrial and Manufacturing Engineering, Materials Science and Engineering, and Mechanical Engineering. The College has approximately 1750 undergraduate students and 450 graduate students, both Master's and Doctoral. Greater Milwaukee, the third-ranked manufacturing center in the United States, is home to 400+ engineering firms and 1300+ manufacturing firms with annual receipts of 24 billion dollars. The College has a long history of industrial collaboration and research support. More information about the College can be found at

We promote excellence through diversity and encourage all qualified individuals to apply.

Job Summary

Job summary/duties: Works directly with principal investigator(s) and/or research program director(s) to carry out research administrative functions related to sponsored grants, agreements, or award management (proposal preparation through closeout). Responsible for grant development and proposal support including working collaboratively with faculty to develop grant proposals that support the mission and goals of CEAS and UWM

Proposal Development:

  • Provides expert knowledge with the proposal development process within CEAS

  • Uses the services of the Office of Research Support staff to acquire, maintain and interpret current knowledge of funding and federal programs and submission deadlines for application; keeps abreast of laws, regulations, agency requirements and emerging conditions relative to grant development; maintains current information regarding educational issues, trends, best practices and innovative programs.

  • Maintains knowledge of faculty expertise to align the appropriate funding opportunities with the appropriate faculty; may identify funding opportunities and disseminate to principal investigators

  • Provides support for faculty through consultations on proposals, hands on proposal development and proposal review

  • Reviews guidelines for eligibility requirements and explain grant restrictions, regulations, priorities, and deadlines

  • Provides document design support for proposals and other grant-related documents

  • With input from faculty, develops proposal budgets to meet both University and sponsor requirements. Reviews and edits draft proposals by faculty and staff for institutional and funding agency compliance, as well as for accuracy, completeness, clarity and responsiveness in accordance with grant applications guidelines and requirements for legal and fiscal implications

  • Compile proposal applications for submission by Office of Sponsored Programs

Award management:

  • Guides and assists researchers with interpretation of policy and procedure related to overall sponsored project management

  • Assists researchers by drafting contracts or agreements for review, and/or advising award setup

  • Assists researchers with preparing and/or maintaining documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

  • Establishes and maintains effective working relationships with PI's and UWM Office of Sponsored Programs

Minimum Qualifications

  • Two years of related experience of grant management/support

  • Bachelor's degree or higher

  • Experience with research grant proposals development in technical or higher education environment for submission to large state/federal agencies

  • Proficient in Microsoft Office programs and Adobe Acrobat

Preferred Qualifications

  • Record of participating in successful sponsored funding from submission of scientific/technical grant proposals and/or business to business proposals

  • Evidence of proficient editing skills, including technical knowledge, grammar and format

  • Ability to learn and to explain technical information clearly, concisely, and accurately

  • Excellent organization skills, ability to manage a large variety of tasks and set priorities; highly detail-oriented and able to work under tight deadlines

  • Excellent communication skills, both oral and written including presentations to small and large groups

  • Evidence of excellent research, analysis, ability to develop new approaches/methods/techniques to resolve problems

  • Evidence of professional development activities such as membership in National Council of University Research Administrators or Certified Research Administrator (CRA)

Application Instructions

This is a continuous recruitment with an initial review date of September 15, 2022. Applications received after September 14, 2022, may not receive consideration. Application materials should include:

  • A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications,
  • A resume, and
  • A document listing the names, position, and contact information (phone & email) for three professional references.

In instances where the Search and Screen Committee is unable to ascertain from a candidate's application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

UWM will not consider paper, emailed or faxed applications. Apply electronically at:

Application Deadline Continuous (Open Until Filled?) Yes If Continuous, Initial Review Date 09/14/2022 Position Contact Name Andrew Graettinger Contact Phone (414) 229-7389 Contact Email Application Notes

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message "Your application has been submitted" is displayed and you receive a confirmation number.

Legal Notices

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin's Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWM's Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit:

Applicant Documents

Required Documents

  • Cover Letter

  • References

  • Resume

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Department of Human Resources

2022 Board of Regents of the University of Wisconsin System

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Research Administrator

University Of Wisconsin System