Research Administrator

University Of Southern California Los Angeles , CA 90009

Posted 2 weeks ago

USC Orthopaedic Surgery is seeking a Research Administrator to assist faculty with research projects.

Essential duties and responsibilities:

  • Prepares complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversees and communicates submission process, both paper and electronic. Resolves issues relating to proposal preparation and submittal process.

  • Develops, prepares, revises, and finalizes project budgets, and provides budget justification. Obtains cost-sharing commitment and support.

    Serves as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments. Responds to sponsor inquiries. Advises of new regulations.

  • Collaborates with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing requirements are fulfilled. Initiates cost transfers.

  • Reviews and approves expenditures. Advises on post award spending and commitment activity. Oversees compliance related to fund and revenue.

  • Develops and communicates reports supporting project status. Creates effective forecasting, scenarios and decision aids.

  • Manages contract closeout process and audits inquiries. Submits final reports and certificates.

  • Serves as a Subject Matter Expert (SME). Interprets complex University and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and University personnel and helps guide other staff in interpreting complex policies.

  • Identifies and implements process improvements. Participates in and leads cross campus projects. Trains and advises staff and other University personnel on issues requiring specific technical expertise.

  • Assists in the development and administration of program budgets and the determination of resource allocations. Provides recommendations regarding budget, time, and scope implications.

    Provides forecasts and financial status reports as needed. Negotiates and oversees subcontracted services as necessary. Maintains accurate records and receipt processing.

  • May negotiate and communicate with federal and state sponsors, industry sponsors, other institutions, and/or University schools or divisions in regard to application issues, terms and conditions, cost sharing, direct and indirect costs, general compliance with University guidelines, payment schedules, publication restrictions, ownership rights, confidentiality, intellectual property, and overall proposal and award rules and regulations.

  • Maintains awareness and knowledge of current changes within legal, regulatory, competitive economic and technology environments which may affect specialized programs. Ensures core compliance with all local, state and federal regulations as they pertain to the University or its research.

    Ensures senior management and staff are informed of any changes and updates in a timely manner. Establishes and maintains appropriate network of professional contacts. Maintains membership in appropriate professional organizations and publications.

    Attends meetings, seminars and conferences. Makes formal presentations. Represents University and/or unit, as assigned or appropriate.

  • Recruits, screens, hires, trains and directly supervises all assigned staff. Evaluates employee performance and provides guidance and feedback.

    Counsels, disciplines and/or terminates employees as required. Oversees onboarding and orientation of new employees to ensure that duties, responsibilities, work requirements and performance standards are clearly understood. Assesses staff development needs.

    Promotes staff participation in educational opportunities and activities. Schedules, assigns and prioritizes workloads. Sets appropriate deadlines.

    Monitors employee performance on day-to-day basis. Ensures timely completion of unit's work.

  • Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with Department of Public Safety.

    Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Minimum Education:

Bachelor's Degree

Combined experience/education as substitute for minimum education

Minimum Experience:

5 Years

Minimum Field of Experience:

Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS). Knowledge and ability to understand, interpret, and communicate University policies and procedures.

Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles.

Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,

along with the circumstances appropriate for each type of position.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

Read USC's Clery Act Annual Security Report

Notice on Non-Discrimination

Certain positions are subject to background screening

EEO is the Law

EEO is the Law Supplement

Pay Transparency Non-Discrimination

USC is an E-Verify Employer

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$77504.htmld



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Research Administrator

University Of Southern California