Job Opening ID: 27779
Reports To: Admin Supervisor II
Working Title: Research Administrator
Department: Environ & Occ Health Dept
Bargaining Unit: 99
Payroll Job Code: 006206
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-4 M-F
Employee Class: Career
The mission of the Department of Environmental and Occupational Health (DEOH) in the Program in Public Health (PPH) is to conduct interdisciplinary research and teaching across the fields of exposure science, toxicology, risk assessment, epidemiology, urban health, climate change, natural disasters, environmental health disparity, and related disciplines, to elucidate how environmental exposures in home, community, and occupational settings influence human health and the development and progression of human disease, with the aim of preventing human illness and disability and promoting well-being. In pursuit of this mission, the DEOH will focus on integrative and transdisciplinary health research using the three pillars of science: basic, clinical, and population science. Research with emphases on assessing exposures to and health risks from environmental and occupational factors include, but are not limited to contaminants in ambient air, water, food, and soil; green space and the built environment; radiation; noise; temperature; work organization; and community and workplace stressors.
Major duties include restricted and unrestricted funds management, contracts and grants budget monitoring, divisional budgeting, reconciliation of divisional accounts with accounting ledgers and financial account transfers. Develops and maintains systems to assure conformity with UC accounting policies for reporting to Division Chief, Program Directors, and management.
Utilize Decision Support Systems to generate reports, ensure data is accurately reported in the system. Audit and analyze data for assigned projects. Auditing and reporting of Clinic billing activities.
The incumbent is responsible for all aspects of proposal preparation, pre-and-post award administration including execution and administration of subcontracts and consultant agreements, submission of timely technical and financial reports to agency sponsors, award close-out, expense reconciliation and quarterly reporting to principal investigators, identification of new funding opportunities. Incumbent prepares in-house financial reports for use by the faculty. The incumbent submits proposals via Kuali Coeus system.
The duties of this position require frequent interaction with program officers and sponsors at federal, state and industry funding agencies as well as counterparts from the UCI Sponsored Projects, UCI contract and grant accounting office, and various other UC Campus departments. Under the general direction of the Department Manager the incumbent is responsible for the financial and administrative management of federal and private contracts and grants (approx. $20.5 million) as well as other extramural funds and other accounts that support various research and instructional programs within Environmental and Occupation Health including pre and post award grant management. As part of the Business and Administration Team, the incumbent has independent decision-making authority, policy analysis and interpretation and independent problem-solving responsibilities that requires on-going interaction with all levels of university and agency faculty and staff.
Incumbent is responsible for providing specific direction to faculty and staff to assure compliance with recent revisions to contract and grant costing principals. This requires knowledge in agency specific contracts and grants policies; material management to include purchasing and equipment acquisition principles; personnel/payroll policies and procedures; gift administration; recharge principles; research subcontracting concepts; indirect cost principles; policies and practices related to Uniform Guidance/UG, FDP, Federal CAS requirements.
$59,200.00 - $86,700.00
5+ years of proposal and post award management 5+ years of complex financial analysis experience Ability to identify, collect, and analyze information from multiple sources Advanced knowledge of finance policies, practices, and systems Advance ability to effectively present complex finance related information both verbally and in writing.
Bachelor's degree in related area and / or equivalent experience / training.
Working knowledge of Microsoft Office Applications
Ability to interpret and summarize complex financial information and narrative reports pertaining to such topics as budget development fiscal planning and reconciliation
Ability to audit documents and determine compliance to policies
Demonstrated ability to make sound decisions and employ effective problem-solving techniques
Ability to exercise discretion and confidentiality of financial and personnel matters
Demonstrated skills to independently analyze situations, interpret data, define problems and/or objectives, identify relevant factors, and formulate logical conclusions and recommendations
Ability to organize, prioritize, and manage a complex workload in an environment with changing priorities and competing deadlines.
Possess excellent mathematical, financial/business and analytical skills with the ability to formulate clear and concise budgets, financial spread sheets, and reports useful for planning and decision-making.
Working knowledge of University general accounting, payroll accounting, contract and grant accounting and purchasing policies and procedures
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
Knowledge of Kuali Financial System Knowledge of School of Medicine Decision Support System
Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration to include Uniform Guidance UG, FDP/RTC OMB Circular A-21, A110, A133 and generally accepted accounting standards, SAS 112 and records maintenance/retention standards.
Minimum of one year of UC experience managing multi-million-dollar research awards. Ability to work independently and proactively advise Principal Investigators about account balances.
Experience administering research funding from agencies such as the National Science Foundation, and National Institutes of Health.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
University Of California